Shipping Coordinator

Owen Industries; Carter Lake (IA); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health, Dental & Vision insurance

Life/AD&D and Disability coverage

401(k) with company match

PTO and paid holidays

Wellness program

Job summary

PVS Structures (Owen Industries) in Carter Lake, IA is seeking a Shipping Coordinator to manage inbound/outbound shipments, develop the weekly shipping schedule, and serve as the primary contact for shipping activities at the Carter Lake facility. The role requires hands‑on coordination across shop floor, project management, trucking, and customers.

You will verify readiness of pieces, manage records in SAP, and collaborate with vendors to ensure on‑time delivery.

Qualifications

• Ability to read structural shop drawings, piece‑mark lists, and shipping sequences.
• Strong organizational and prioritization skills under deadline pressure.
• Working knowledge of flatbed/step-deck trucking, load securement, and DOT weight/permit requirements.

Responsibilities

• Build and maintain the weekly shipping schedule in coordination with project managers, shop foremen, and customers; update priorities as project status and requirements change.
• Walk the shop daily to verify status of fit-up, welding, paint, and galvanizing; confirm which pieces are ready to ship.
• Monitor production orders and communicate completion times with shop Supervisors and project managers.
• Track shortages, rework items, and missing or untagged pieces; report discrepancies promptly.
• Verify piece marks, quantities, and tags against shipping lists, shop drawings, and ship sequences before each load departs.
• Prepare Bills of Lading, packing lists, and load sheets; send shipping confirmations to customers and jobsite contacts.
• Receive and process inbound material receipts in SAP; verify against purchase orders and resolve discrepancies.
• Review shipping paperwork for accuracy; distribute to accounting and file per ISO standards.
• Keep shipment records current in SAP/ERP systems; run status reports for weekly project meetings.
• Coordinate carrier scheduling (flatbeds, step decks, RGNs) and arrange permits, escorts, and delivery windows for oversize/overweight loads.
• Coordinate with galvanizers, painters, and outside vendors on material pickup, delivery, and timing.
• Direct loading, blocking, tie‑down, and bundling with crane operators and yard crew.

Skills

Shop drawings

Scheduling

SAP ERP

Trucking knowledge

DOT permits

Microsoft Office

Communication

Problem solving

Load securement

Tools

SAP

Tekla

FabSuite

STRUMIS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Shipping/Receiving Management PVS Structures SF, Carter Lake, IA, US

8 days ago Requisition ID: 1261

Salary Range: $26.00 To $29.00 Hourly

PVS Structures (Owen Industries) – Carter Lake, IA (Near Downtown Omaha) | Mon–Fri, 7:00 AM – 4:00 PM

Connect the Shop Floor to the Jobsite. Own the Schedule. Get Steel There on Time.

At PVS Structures, a load leaving the shop isn’t just freight — it’s fabricated structural steel headed to a real jobsite with a real deadline. We’re hiring a Shipping Coordinator to manage the daily flow of inbound and outbound shipments, build and maintain the weekly shipping schedule, and serve as the primary point of contact for all shipping-related functions at our Carter Lake facility.

This is a hands‑on coordination role that sits at the intersection of the shop floor, project management, trucking, and the customer — and the person who fills it needs to be organized, proactive, and comfortable making decisions when things don’t go as planned.

The Details

• Hours: Mon–Fri, 7:00 AM – 4:00 PM
• Location: Carter Lake, IA — near downtown Omaha
• Reports to: Plant Manager

What You’ll Do

• Build and maintain the weekly shipping schedule in coordination with project managers, shop foremen, and customers; update priorities as project status and requirements change
• Walk the shop daily to verify the status of fit-up, welding, paint, and galvanizing — and confirm which pieces are actually ready to ship
• Monitor job completion status across all active production orders; communicate regularly with shop supervisors and project managers on accurate completion times
• Track shortages, rework items, and missing or untagged pieces; report discrepancies promptly
• Verify piece marks, quantities, and tags against shipping lists, shop drawings, and ship sequences before each load departs
• Prepare Bills of Lading, packing lists, and load sheets; send shipping confirmations to customers and jobsite contacts
• Receive and process inbound material receipts in SAP for incoming steel, sub‑vendor returns, and other materials; verify against purchase orders and resolve discrepancies
• Review all returned shipping paperwork for accuracy; distribute to accounting and file per PVS ISO standards
• Keep shipment records current in SAP and applicable ERP/tracking systems (Tekla, FabSuite, STRUMIS); run status reports for weekly project meetings
• Coordinate carrier scheduling — flatbeds, step decks, and RGNs — and arrange permits, escorts, and delivery windows for oversize and overweight structural loads
• Coordinate with galvanizers, painters, and outside vendors on material pick‑up, delivery, and turnaround timing
• Direct loading, blocking, tie‑down, and bundling of structural steel, working with crane operators and yard crew to ensure safe and compliant load securement

Communication & Systems

• Actively communicate with project management and sales teams regarding order status, upcoming releases, schedule changes, and delivery commitments
• Work within and promote the OPTS system for material movement tracking
• Assist with Sales Order Entry as needed
• Coordinate production order closings for Post Goods Issue against Bills of Lading
• Generate and distribute cycle count paperwork; reconcile inventory in coordination with management

What We’re Looking For

• Ability to read structural shop drawings, piece‑mark lists, and shipping sequences — familiarity with structural steel shapes, plate, and connections
• Strong organizational and prioritization skills — comfortable managing multiple outbound loads and inbound receipts simultaneously under deadline pressure
• Working knowledge of flatbed and step‑deck trucking, load securement, and DOT weight and permit requirements for oversize structural loads
• Proficiency with SAP or comparable ERP system and Microsoft Office Suite — Excel and Outlook especially; experience with Tekla, FabSuite, or STRUMIS is a strong plus
• Clear, effective communication skills — able to direct and coordinate across production, project management, sales, accounting, and external carriers
• Strong customer service orientation — committed to on-time delivery and professional relationships
• Problem‑solving ability and sound decision‑making under time pressure — self‑reliant and proactive
• Able to stand and walk in the shop and yard for extended periods; able to lift up to 50 lbs
• Reliable attendance and punctuality

What’s In It For You

• $26–$29/hr depending on experience
• Monday–Friday, 7:00 AM – 4:00 PM — consistent, predictable schedule
• A high-impact role at the center of a busy structural steel fabrication operation
• Health, Dental & Vision insurance
• Life/AD&D and Disability coverage
• 401(k) with company match
• PTO and paid holidays — accrual begins immediately
• Wellness program with premium incentives
• Opportunities for growth and advancement within Owen Industries

Why PVS Structures?

PVS Structures is part of Owen Industries, a decades-long leader in the structural steel industry. We work on complex, high-profile fabrication projects where on-time delivery isn’t a preference — it’s a commitment. The Shipping Coordinator is central to honoring that commitment every single day. You’ll work alongside experienced project managers, fabricators, and shop leadership in an environment where your organizational skills and follow-through have a direct impact on the business.

The logistical discipline, attention to detail, and mission-focused accountability you developed in service translate directly to this role. PVS Structures and Owen Industries are proud to be Veteran-friendly employers committed to supporting those who have served.

Benefits begin the 1st of the month after 30 days of employment.

Owen is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs — without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.