Shipping Clerk

GAL MANUFACTURING COMPANY LLC; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

HSA

Employee Assistance Program (EAP)

Plum Benefits

Job summary

GAL MANUFACTURING COMPANY LLC is seeking a Shipping Clerk to support outbound freight processing at our Bay Shore, NY site. The role reports to the Traffic Manager and uses V9 ERP to verify orders, manage documents, and ensure timely shipments.

The ideal candidate has 1–2 years in shipping/warehouse, forklift experience, and proficiency in MS Office. Bilingual English/Spanish is preferred, and a stable work record is valued.

Qualifications

• High School Diploma, GED, or equivalent.
• 1–2 years of experience in shipping, receiving, warehouse, or distribution operations.
• Experience with forklifts and other industrial truck operations.
• Proficiency with warehouse/ERP/shipping software and MS Office.

Responsibilities

• Review outbound orders in V9 for accuracy, terms, and shipping details.
• Prepare Bills of Lading, packing slips, labels, and related documents.
• Enter shipment information into carrier portals and client systems.
• Coordinate with Sales, Planning, Production, and Shipping to resolve discrepancies.
• Maintain accurate shipping records and documentation in V9 and related systems.

Skills

Shipping operations

Forklift operations

ERP systems

MS Office

Data entry

English/Spanish

Education

High School Diploma or GED

Equivalent certification

Tools

V9 ERP

CH Robinson portal

Carrier portals

Job description

Shipping ClerkFull Time, RegularGAL ManufacturingIf you are a leader who has experience successfully championing and delivering positive cultural change, then keep reading! We are searching for a result-oriented Shipping Clerk to join our Vantage Team at GAL Manufacturing.About UsVantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems. Vantage is comprised of eight business units including GAL Manufacturing; GAL Canada; BSIS; Hollister-Whitney; Elevator Controls; Courion; Bore-Max; Thames Valley Controls and Vertical Dimensions. Through its brands, Vantage supplies almost all electro-mechanical devices used in contemporary elevators. The Vantage group employs over 900 staff in multiple locations across the United States, Canada, and the United Kingdom.Our Ideal Candidate WillThe Shipping Clerk supports the accurate and timely processing of outbound freight shipments. Reporting to the Traffic Manager, this position reviews outbound orders in the company’s V9 ERP system, verifies order and material information, prepares shipping documentation, enters shipment details into carrier and client portals, and maintains accurate shipping records. The role works closely with multiple internal departments to resolve discrepancies, follow up on outstanding shipment matters, and help ensure outbound orders are processed correctly.RequirementsWe are searching for a candidate with:High School Diploma, GED, or equivalent.Minimum of 1–2 years of experience in shipping, receiving, warehouse, or distribution operations.Experience with forklifts and other industrial truck operations.Proficiency in using warehouse management systems, ERP systems, shipping software, or inventory management software.Ability to accurately prepare and process shipping documents, packing slips, purchase orders, and shipping labels.Experience verifying inbound and outbound shipments for quantity, quality, and accuracy against supporting documentation.Basic computer proficiency, including Microsoft Office (Outlook, Excel) and data entry.Ability to identify discrepancies in shipments, inventory, and documentation and resolve issues promptly.Bilingual (English/Spanish) is preferred.Duties and ResponsibilitiesA typical day may include:Review and process outbound orders in V9, verifying order details, quantities, shipping terms, delivery addresses, and billing information for accuracy.Verify material quantities physically and against the information recorded in V9 and the applicable customer order and shipping documentation.Prepare Bills of Lading (BOLs), packing slips, shipping labels, and other required outbound shipping documents.Enter shipment information into carrier portals, including CH Robinson and other client-specific transportation platforms, as required.Use Excel reports and internal tracking tools to review orders ready for shipment and maintain visibility of outbound freight.Identify, label, and mark crates to support proper material identification and shipment traceability.Inspect materials for visible damage or discrepancies before shipment and promptly report any concerns to management.Follow up on outbound shipments, outstanding documentation, emails, and other shipping-related matters to support timely processing and resolution.Communicate and coordinate with multiple internal departments, including Sales, Planning, Production, and Shipping, to resolve discrepancies and address shipment-related questions.Maintain accurate shipping records, documentation, and transaction history in V9 and other applicable systems.Identify, document, and promptly communicate discrepancies involving order information, quantities, shipping documentation, material identification, and shipment details.Maintain a clean, organized, and orderly assigned work area while adhering to company policies and health and safety requirements.Monitor shipping supplies and notify management when replenishment is required.Perform other related duties and responsibilities as assigned.Work Environment & HazardsManufacturing and warehouse environment with regular exposure to production activities, shipping operations, and material handling equipment.Frequent exposure to moving machinery, forklifts, varying temperatures, noise, dust, and other conditions typical of a manufacturing facility.Adherence to all company safety policies, OSHA regulations, and required PPE is mandatory.Special Physical DemandsFrequently stand, walk, bend, stoop, reach, and perform repetitive movements throughout the workday.Regularly lift, carry, push, and pull materials weighing up to 50 pounds.Safely operate forklifts and other material handling equipment while maintaining the visual acuity and manual dexterity necessary to inspect, label, and move materials accurately.Benefits of Working With UsCompensation for New York Applicants: $20.00-25.00 per hour (Actual compensation will be determined based on experience, location, and in keeping with local legislation).Opportunity for long-term growth within the companyMedical/Dental/Vision/Life InsuranceHSAEmployee Assistance Program (EAP)Plum Benefits… and more!Position DetailsFull Time, RegularDay shifts, typically 8:00am-4:30pmBased in the Bay Shore, NY (In-Person)Vantage Elevation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Like What You Read?If you’re excited by the prospect of working at the forefront of engineering technology with a world-class employer that values your ambition, problem-solving abilities, and employee-oriented mindset then we invite you to apply.