Shipping Clerk

Stuart Rush; Damascus (VA); On-site; USD 32,000 - 45,000; Full time

Job summary

The Stuart Rush team is seeking a detail-oriented Logistics Clerk to schedule part orders, process shipments, and coordinate with customer service, master schedulers and floor supervisors.

Responsibilities include handling damaged shipments, negotiating delivery dates, preparing export paperwork, and maintaining accurate shipment records. Strong MS Office skills and ability to read and interpret documents are required; high school diploma or GED and 1–3 months related experience preferred.

Qualifications

• High school diploma or GED with 1–3 months related experience.

Responsibilities

• Schedule service part orders for shipment.
• Handle damaged or lost shipments and file claims.
• Coordinate export shipments and prepare export documents.
• Interface with buyers, master schedulers, customer service and supervisors.
• Print and route orders for month/quarter end.

Skills

Teamwork

Communication

Reading documents

Education

High school diploma or GED

Tools

Microsoft Office

Data entry

Job description

Description

Position Overview: Schedules part orders, processes shipments, and interacts with customer service associates, master schedulers and floor supervisors.

Essential Duties and Responsibilities:

• Handle damaged or lost shipments and file necessary claims.
• Respond to all calls from Sales offices.
• Assess and file service parts orders.
• Negotiate delivery dates on large orders.
• Prepare reports upon request.
• Do all confirmation of shipments, bill of lading, and export paperwork.
• Make all necessary decisions involved in scheduling service part orders for shipment. Interact with buyers and supervisors to obtain material for these orders.
• Interpret government contracts and ascertain information from contracts to prepare associated documentation. Prepare documentation such as DD250 and special labeling.
• Execute claims with trucking companies and UPS. Obtain and file all related forms. Follow through with Accounting Supervisor to make sure claims are paid in a timely manner.
• Originate all documents for weekly shipment to Canada.
• Contact trucking companies on a regular basis to obtain rates and quotes. Schedule special pick-ups with carriers.
• Coordinate export shipment with export department. Develop labeling and complete all export documents, including export bill of lading.
• Interface with Buyers, Master Schedulers, Customer Service and Supervisors.
• In Supervisor’s absence, determine method of shipment for all orders. Correlate these orders for Shippers. Determine that all orders for current day are pulled for shipment.
• Print, route and handle hot and/or expedited sales orders and/or transfer orders.
• Process any email lists or spreadsheets of orders to pull ahead for month/quarter end.
• Process Fastenal pack lists and send to Fastenal.
• Print, route and take MDR’s to the quality dept. to assist in getting them out.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, work instruction, work orders, and pick sheets.
• Ability to apply common-sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to work in a team environment.
• While performing the duties of this job, the employee is frequently required to stand, walk, and talk or hear.
• The employee is occasionally required to sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• High school diploma or general education degree (GED); one to three months related experience.
• Ability to read and interpret documents such as safety rules, government contracts, export releases, operation and maintenance instructions and procedure manuals.
• Proficiency with Microsoft Office software applications and data entry.