Shipping Clerk

Talentify; Ashville (OH); On-site; USD 22,000 - 30,000; Full time

Job summary

Talentify in Ashville, OH is seeking a Shipping Documentation Clerk to prepare and verify outbound shipments, print labels, and support order fulfillment.

You will coordinate with Customer Service, Billing, Inventory Control, and external carriers, maintain records, and assist in packing when needed.

Qualifications

• Functional literacy in English (reading, writing, speaking).
• Basic math including counting, addition, subtraction, and measuring.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel and Word).
• Intermediate data entry and document processing in ERP systems (D365).
• Ability to work independently and in a team, multitask well.
• Minimum 1 year in shipping, logistics or documentation-focused role.

Responsibilities

• Prepare, verify, and organize shipping documents to support order fulfillment.
• Print and apply labels for standard and special orders in compliance with requirements.
• Monitor open work orders, identify shortages, and request transfers as needed.
• Maintain communication regarding shipping terms (FOB/MOD) and resolve discrepancies.
• Coordinate with Export Documentation Provider for international shipments.
• Maintain records of outbound shipments for audits and traceability.
• Cross-train in picking, packing, and material preparation when required.
• Support continuous improvement by identifying inefficiencies or quality issues.
• Process completed work through billing and route product for pickup via TMS.
• Coordinate with Customer Service on export orders for complete documentation.
• Identify and request transfers between warehouses and print customer-specific labels.
• Provide EOS reports of upcoming work and maintain status of open work.
• Escalate order discrepancies or documentation issues to management.
• Authority to generate/validate internal shipping docs and transfer requests.
• Authority to release documentation after accuracy checks.

Skills

English literacy

Math proficiency

Organizational skills

MS Office (Excel, Word)

ERP familiarity (D365)

Teamwork

Shipping/logistics experience

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft D365

Job description

To ensure accurate, timely, and compliant preparation, tracking, and documentation of outbound customer shipments. This role contributes to maintaining process conformity, traceability, and customer satisfaction through effective coordination with internal and external partners.

RESPONSIBILITIES:

• Prepare, verify, and organize shipping documents (Sales Work) to support error-free order fulfillment.
• Accurately print and apply labels for standard and special orders in compliance with customer and regulatory requirements.
• Monitor open work orders, identify part shortages, and request warehouse transfers when necessary.
• Maintain clear communication regarding shipping terms (FOB/MOD) and resolve discrepancies with Customer Service and Billing.
• Coordinate with the Export Documentation Provider to ensure the required paperwork is completed for international shipments.
• Ensure records of outbound shipments are accurately maintained and easily retrievable to support audits and traceability requirements.
• Crosstrain and assist in physical shipping duties including picking, packing, and preparing materials when needed.
• Support internal continuous improvement activities by identifying inefficiencies or potential quality issues.
• Process all completed work through the billing process
• Route product for pick-up utilizing Kinedyne’s TMS or customer based TMS
• Coordinate with C/S on Export orders to ensure all documentation is correct and complete
• Identify and request part transfers between warehouses
• Print labels per customer requirements
• Maintain status of all open work, provide EOS report of upcoming work to be completed.
• Perform any additional duties as defined by the Warehouse Supervisor
• Comply with safety, environmental, and quality system procedures.
• Coordinate directly with cross-functional teams (e.g., Customer Service, Billing, Inventory Control).
• Escalate order discrepancies, part shortages, or documentation issues to management.
• Authority to generate and validate internal shipping documentation and part transfer requests.
• Authority to release documentation for shipment after proper review and accuracy checks.

SKILLS AND EXPERIENCE REQUIREMENTS:

• Functional literacy in English (reading, writing, speaking).
• Basic math proficiency including counting, addition, subtraction, and measuring.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (particularly Excel and Word).
• Intermediate-level data entry and document processing skills in Microsoft D365 or similar ERP systems.
• Ability to work independently and in a team, adapt to changing priorities, and multitask effectively.
• Minimum of 1 year of experience in a shipping, logistics or documentation-focused role within a warehouse, manufacturing or distribution environment.

Qualifications

Education

Required

High School Diploma

Experience

Preferred

Minimum of 1 year of experience in a shipping, logistics, or documentation-focused role within a warehouse, manufacturing, or distribution environment.

Motivations

Preferred

Work-Life Balance:Inspired to perform well by having ample time to pursue work and interests outside of work

Job Security:Inspired to perform well by the knowledge that your job is safe

Goal Completion:Inspired to perform well by the completion of tasks

Ability to Make an Impact:Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.