Shipping Associate

Smartsearchonline; Batesville, Northern (IN, KY); Hybrid; USD 25,000 - 26,000; Full time

Job summary

Stefanini Group is hiring a Shipping Associate for Batesville, IN, to manage international shipments from start to finish. You will coordinate with freight forwarders, prepare mandatory customs documentation, and ensure compliance with US and foreign regulations.

The role supports cost optimization and timely deliveries in a fast-paced environment. Position is contract-based, 1st shift (7:00 AM – 3:30 PM), M-F, at 1896 Lammers Pike, Batesville, IN.

Qualifications

• Excellent interpersonal communication skills and ability to work with freight companies and internal teams.

Responsibilities

• Coordinate international shipments and pick/pack orders for global customers.
• Prepare and verify commercial invoices, origin certificates, and customs declarations.
• Book and track shipments with freight forwarders and carriers; ensure on-time deliveries.
• Oversee end-to-end order lifecycle across currencies and time zones.
• Manage customer shipping and tracking information as requested.

Skills

Multilingual communication

Problem solving

Attention to detail

Interpersonal skills

Communication

Tools

Windows OS

MS Word

Excel

Outlook

JD Edwards

Adobe Acrobat

Kofax

FedEx Ship Manager

UPS WorldShip

Job description

Join us to co-create solutions for a better future!

Job Details

Engineering

Shipping Associate Batesville,IN Posted:10/5/2026 Job Description Job ID#: 65100

Job Category: Engineering

Position Type: Contract

Duration: Long Term

Shift: 1

Remaining Positions: 1

Stefanini Group is hiring!

Stefanini is looking for Shipping Associate in Batesville, IN

Work Hours: M-F (40 hours)

Work Location: 1896 Lammers Pike, Batesville, IN

Shift: 1 st Shift. (7:00 AM – 3:30 PM)

Coordinates internal and external shipping arrangements for International orders while complying with internal procedures, U.S. and foreign government regulations, and ensures timely shipments. Responsibilities include preparing customs documentation, coordinating with freight forwarders and carriers, and ensuring strict compliance with global trade regulations. This role requires managing the end-to-end supply chain while optimizing costs and troubleshooting transit delays.

Responsibilities:

• Picking, packing, shipping of international customer orders.
• Cross-Border Documentation:Prepare and verify commercial invoices, certificates of origin, and customs declarations to avoid border delays and unexpected duties.
• Carrier Coordination:Book and track international shipments via air, sea, or land freight. Communicate directly with freight forwarders to ensure on-time deliveries.
• Order Processing:Oversee end-to-end order lifecycles—from order entry to shipment notifications—across multiple currencies and time zones.
• Manages customer requested shipping and tracking information.
• Ensure all USA and foreign customs Export/Import requirements are met, including United States Export Administration Regulations, determining Export Control Classification Numbers (ECCN) for Products.
• Responsible for reviewing customer shipping Instructions and following them to ensure customer satisfaction.
• Prepare all Exports Documentation for overseas orders required by USA and foreign freight companies.
• Creating and modifying customer invoices daily using Adobe Acrobat or Kofax software.
• Identify and resolve issues with carriers.
• Escalate issues that cannot be resolved themselves to warehouse supervisor.

Core Competencies:

• Global Trade Knowledge:Familiarity with Incoterms (e.g., FOB, CIF, DDP), Harmonized System (HS) codes, and export/import regulations.
• Systems Proficiency:Knowledge of Windows, MS Word, Excel, Outlook, JD Edwards systems, Adobe Acrobat, Kofax, FedEx Ship manager, and UPS WorldShip.
• Problem Solving:Ability to quickly troubleshoot shipping delays, port holds, and supply chain disruptions.
• Communication:Multilingual skills and ability to coordinate clearly with cross-functional teams, overseas vendors, and international clients.

Job Requirements:

• Excellent interpersonal communication skills with the ability to interact with freight companies and internal operation department personnel. Ability to comprehend and clearly communicate via email with customers, freight companies and internal individuals, all which use English as a second language.
• Sound judgment and strong analytical skills.
• Ability to read and understand legal terms and conditions.
• Proven ability to multi-task in a fast paced, high pressure, changing environment, with minimal day to day supervision.
• Knowledge of Windows, MS Word, Excel, Outlook, JD Edwards systems, Adobe Acrobat, Kofax, FedEx Ship manager, and UPS WorldShip.
• Preferred Certification but not required; Certified Export Specialist (CES) Certification Program; International Air Transport Association Dangerous Goods Regulations.
• Strong willingness to stay current on United States Export Administration Regulations.
• Knowledge of Department of Transportation regulations.

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Pay Range: $ 18.00 - $ 19.00