Shipping and Receiving Specialist

JENOPTIK; Huntsville (AL); On-site; USD 34,000 - 50,000; Full time

Job summary

Jenoptik is seeking a Shipping & Receiving Specialist in Huntsville, AL. The role handles incoming and outgoing shipments, documents, labeling, and packaging to ensure accurate receipt and distribution of materials and finished goods.

Responsibilities include generating shipping paperwork in ERP, coordinating with carriers, inspecting goods, and maintaining logs. Must have a HS diploma and 2 years in shipping/receiving; SAP experience is a plus.

Qualifications

• HS diploma or equivalent; some college preferred.
• 2 years shipping/receiving experience.
• Organized and detail oriented.
• Proficiency with MS Excel and ERP/SAP preferred.

Responsibilities

• Generate shipping paperwork in ERP, including packing lists and labels.
• Determine shipping method and generate documents for domestic/international orders.
• Prepare and pack products to prevent damage during transit.
• Verify supplier documentation (packing slips, certificates of conformance, test data).
• Receive goods in ERP and distribute per PO requirements.
• Maintain shipping/receiving logs and monitor supplies.
• Support continuous improvement in the department.
• Notify Quality on receipt of RMAs.
• Perform other duties as assigned.

Skills

Communication skills

Detail oriented

Organized

Soft skills

Teamwork

Education

HS Diploma or equivalent (some college preferred)

Tools

MS Excel

ERP SAP

Shipping software

Job description

Jenoptik is an international photonics group with representatives in over 80 countries. Optical technologies are the foundation of our business. We employ around 4,000 people worldwide.

SUMMARY:

The role of the shipping & receiving Specialist is responsible for daily handling of incoming and outgoing shipments. This role ensures the accurate receipt, inspection, documentation, and distribution of incoming materials, as well as the proper packaging, labeling, and shipping of finished goods to customers and/or vendors.

RESPONSIBILITIES INCLUDE (BUT ARE NOT LIMITED TO):

• Generates necessary shipping paperwork in ERP system, including (but not limited to):
  • Packing List
  • Product labels.
  • Shipping labels
• Correctly determine shipping method and generate applicable shipping documents via UPS/FedEx/DHL for domestic and international orders using on-line software.
• Carefully prepare and pack products for shipments to customers and suppliers in a manner that will not damage goods during transit.
• Verify all applicable documentation has been provided by suppliers per purchase order requirements associated with received goods:
  • Packing slips
  • Certificates of conformance
  • Applicable test data
• Receive incoming goods in ERP system, and properly distribute within the organization based upon purchase order requirements.
• Perform accurate count and visual inspection (check for damage) of condition of goods received from suppliers.
• Identify and elevate any discrepancies with received goods against requirements until all discrepancies are addressed.
• Properly document all incoming and outgoing shipments to suppliers and customers on the Shipping & Receiving log.
• Monitor and order consumable shipping related supplies to avoid shipping delays.
• Responsible for supporting continuous improvement activities in assigned department.
• Notify Quality upon receipt of Return Material Authorizations (RMA’s).
• Performs other duties as assigned

REQUIREMENTS:

• HS Diploma or equivalent (some college preferred).
• 2 years related experience in a shipping and/or receiving function.
• Must be organized and detail oriented.
• Proficient computer skills, specifically with MS excel spreadsheets
• Proficient ability to use on-line shipping software for major carriers (UPS, FedEx, DHL)
• Prior experience using ERP software, SAP preferred.
• Effective communication skills, both written and verbal
• Must possess “soft skills”: personal effectiveness, creative problem solving, team building, and influencing skills.
• Competence in dealing with people effectively and politely.
• Physically transfer received goods to production area lifting 2lb boxes on a regular basis.
• Ability to lift 40lb to shoulder height or the top of a bench on occasion.
• U.S. Citizen or Qualified U.S. Worker

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.

The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.