Shipping and Receiving Specialist

JENOPTIK Smart Mobility Solutions, LLC; Huntsville (AL); On-site; USD 35,000 - 50,000; Full time

Job summary

Jenoptik seeks a Shipping and Receiving Specialist in Huntsville, AL. You will manage daily incoming and outgoing shipments, inspect and document goods, and ensure accurate packaging and labeling for domestic and international orders.

You will use ERP systems to receive goods, verify documentation, and coordinate with suppliers and customers. Industrial packaging, SAP experience, and strong attention to detail are essential.

Qualifications

• HS Diploma or equivalent; some college preferred.
• 2 years related experience in shipping/receiving.
• Must be organized and detail oriented.
• Proficient in MS Excel and online carrier software.
• ERP SAP experience preferred.

Responsibilities

• Generate shipping paperwork in ERP (Packing List, labels) and prepare shipments.
• Determine shipping method and create documents via UPS/FedEx/DHL for domestic/international orders.
• Pack products securely to prevent damage during transit.
• Verify supplier documentation per PO (packing slips, certificates of conformance, test data).
• Receive goods in ERP and distribute per PO requirements.
• Maintain Shipping & Receiving log and monitor consumables; support continuous improvement.

Skills

Detail oriented

Communication skills

Teamwork

Problem solving

Personal effectiveness

Education

HS Diploma or equivalent

Tools

MS Excel

UPS/FedEx/DHL shipping software

ERP SAP

Job description

We create photonic solutions to shape the world of tomorrow, together with people who embrace brilliant ideas with openness and curiosity.With teams in over 80 countries, we offer you the opportunity to reach your full potential.

Shipping and Receiving Specialist

Job ID: 5306

Location: Huntsville, AL, US

Date: Sep 22, 2026

SUMMARY:

The role of the shipping & receiving Specialist is responsible for daily handling of incoming and outgoing shipments. This role ensures the accurate receipt, inspection, documentation, and distribution of incoming materials, as well as the proper packaging, labeling, and shipping of finished goods to customers and/or vendors.

RESPONSIBILITIES INCLUDE (BUT ARE NOT LIMITED TO):

• Generates necessary shipping paperwork in ERP system, including (but not limited to):
  • Packing List
  • Product labels.
  • Shipping labels
• Correctly determine shipping method and generate applicable shipping documents via UPS/FedEx/DHL for domestic and international orders using on-line software.
• Carefully prepare and pack products for shipments to customers and suppliers in a manner that will not damage goods during transit.
• Verify all applicable documentation has been provided by suppliers per purchase order requirements associated with received goods:
  • Packing slips
  • Certificates of conformance
  • Applicable test data
• Receive incoming goods in ERP system, and properly distribute within the organization based upon purchase order requirements.
• Perform accurate count and visual inspection (check for damage) of condition of goods received from suppliers.
• Identify and elevate any discrepancies with received goods against requirements until all discrepancies are addressed.
• Properly document all incoming and outgoing shipments to suppliers and customers on the Shipping & Receiving log.
• Monitor and order consumable shipping related supplies to avoid shipping delays.
• Responsible for supporting continuous improvement activities in assigned department.
• Notify Quality upon receipt of Return Material Authorizations (RMA’s).
• Performs other duties as assigned

REQUIREMENTS:

• HS Diploma or equivalent (some college preferred).
• 2 years related experience in a shipping and/or receiving function.
• Must be organized and detail oriented.
• Proficient computer skills, specifically with MS excel spreadsheets
• Proficient ability to use on-line shipping software for major carriers (UPS, FedEx, DHL)
• Prior experience using ERP software, SAP preferred.
• Effective communication skills, both written and verbal
• Must possess “soft skills”: personal effectiveness, creative problem solving, team building, and influencing skills.
• Competence in dealing with people effectively and politely.
• Physically transfer received goods to production area lifting 2lb boxes on a regular basis.
• Ability to lift 40lb to shoulder height or the top of a bench on occasion.

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use of hands or fingers to handle, or feel objects, tools or controls and keyboarding; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear.

The employee must occasionally lift and/or move up to 75 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

About Jenoptik

With its Strategic Business Unit (SBU) Semiconductor & Advanced Manufacturing, Jenoptik is a global OEM and machine supplier of solutions powered by photonics. Our engineering expertise excels across a broad portfolio in the fields of optic, micro-optics and precision components for the semiconductor equipment industry. Moreover, the SBU addresses the megatrend of digitalization with solutions for optical information and communications technology as well as laser material processing.