Shipping and Receiving Manager

Synerfac Technical Staffing; Hauppauge (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

A logistics staffing company in Hauppauge is seeking a Shipping and Receiving Manager to oversee operations and a team. This role involves managing inventory, ensuring compliance with aviation standards, and utilizing Quantum ERP. Candidates should have a minimum of three years in logistics, strong problem-solving skills, and a Bachelor's degree in a related field. The position is hourly and requires proficiency in Microsoft Office and shipping software such as UPS and FedEx.

Qualifications

• Detail-oriented, self-motivated, and organized individual.
• Must be able to pass pre-employment and random drug/alcohol screenings.
• 3 years of experience in shipping/receiving or logistics management.
• Must be punctual and reliable.
• Ability to pass pre-employment drug/alcohol screenings and background checks.
• 3 years of shipping/receiving or logistics management experience, aviation or regulated industry preferred.
• Familiarity with FAA-145 repair station operations or similar regulated industry required.
• Strong time management, independent thinking, and deadline adherence.
• Excellent organizational, communication, and problem-solving abilities.
• Valid driver’s license required.
• MS Office proficiency, especially Excel/SharePoint/Teams.
• Experience with UPS/FedEx shipping software; ERP experience with Quantum or similar.

Responsibilities

• Oversee daily shipping and receiving operations.
• Lead and support a team of Shipping & Receiving associates.
• Manage shop inventory and work orders using the Quantum Control ERP system.
• Manage shop inventory and work orders using Quantum Control ERP.
• Collaborate with management and IT to refine workflows and improve stock and shop operations using Quantum Control.
• Perform production support tasks to enhance efficiency.
• Report to the Quality Manager and ensure compliance with Shipping & Receiving and stockroom duties.
• Coordinate with shop personnel and purchasing for timely order processing.
• Work with purchasing to maintain stock levels and minimize delays.
• Oversee shelf-life program logging, labeling, tracking and disposal.
• Record all orders and rotatable components in inventory system; process LRU part-outs into Quantum.
• Maintain/update parts lists on ILS through Quantum and direct entries; process shipments as required.
• Keep Shipping & Receiving areas and stock locations clean and organized; participate in upkeep as needed.

Skills

Fluent in English

Detail-oriented

Self-motivated

Highly organized

Strong time management

Excellent problem-solving abilities

Valid driver’s license

MS Excel

SharePoint

Teams

UPS/FedEx shipping software

Education

Bachelor's degree in Supply Chain Management or related field

Tools

MSFT Office (Excel, SharePoint, Teams)

UPS shipping software

FedEx shipping software

Quantum ERP system

SharePoint

Teams

Job description

Summary- Shipping and Receiving Manager:

Work for our Long Island based client (Suffolk County) that specializes in repair, manufacturing & custom engineering to the aerospace industry

Job Duties:

• Oversee daily shipping and receiving operations, including verifying and documenting incoming materials, preparing outbound shipments, and coordinating truck loading and unloading.
• Lead and support a team of 2-4 Shipping & Receiving associates to ensure departmental goals and performance targets are consistently met.
• Maintain and audit the stockroom to support FAA-145 repair station activities, including system updates and periodic inventory checks.
• Manage shop inventory and work orders using the Quantum Control ERP system.
• Collaborate with management and IT to refine workflow policies and procedures, leveraging advanced knowledge of Quantum Control to improve stock and shop operations.
• Perform and oversee production support tasks aimed at enhancing organizational efficiency.
• Report directly to the Quality Manager and ensure adherence to all requirements related to Shipping & Receiving and stockroom functions.
• Work closely with shop personnel and the purchasing team to provide timely support for all operational needs and order processing.
• Partner proactively with purchasing to maintain adequate stock levels and minimize production delays.
• Oversee the shelf-life program by ensuring all shelf-life materials are accurately logged, labeled, tracked, and disposed of according to policy.
• Manage all incoming and outgoing orders-including purchase, repair, work, and sales orders-and maintain accurate records of rotatable components in the inventory system.
• Coordinate with shop and purchasing teams to process LRU part-outs and induct parts into Quantum.
• Maintain and update parts lists on ILS through Quantum and directly, and process all shipments as required.
• Ensure the Shipping & Receiving areas, as well as company storage and stock locations, remain clean, organized, and well-maintained; participate in all related upkeep as necessary.

Requirements:

• Must be fluent in speaking, reading and writing English.
• Interested individuals must be detail-oriented, self-motivated, and highly organized.
• Experience using a computer.
• Punctual and reliable.
• Must be able to pass pre-employment and random drug/alcohol screenings, as well as a basic background check
• 3 years of experience in shipping/receiving or logistics management, preferably in an aviation or regulated industry.
• Familiarity with FAA-145 repair station operations and aviation part handling requirements (or similar heavily regulated industry) is required
• Strong time management, independent thinking, and ability to meet deadlines are essential
• Excellent organizational, communication, and problem-solving abilities
• Must have a valid driver's license
• Software experience - MSFT Office proficiency, especially with Excel or SharePoint and Teams
• Experience with UPS and FedEx shipping software is required and experience in Quantum or similar ERP system is a plus.
• Should be able to lift up to 50 lbs
• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• Hourly position commensurate with experience and skill level and/or certifications.