Shipping and Receiving Coordinator

Veolia, activité Eau, Région Est; Gary (IN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

401(k) with company matching

Job summary

Veolia is seeking an Administrative Assistant to support our Gary, Indiana facility. The role focuses on high-volume data entry and coordinating daily operations within a team environment, ensuring compliance with applicable regulations and internal policies.

You will interact with peers and managers, manage office communications, and handle documentation related to transport and hazardous waste processes as part of the administrative function.

Qualifications

• High school diploma or GED required.
• Experience in an administrative support role.
• Proficient with Microsoft Office (Word, Excel, Outlook) and able to create simple spreadsheets.

Responsibilities

• Coordinate and support daily operations of the facility including data management.
• Track waste shipments with disposal facilities.
• Manage and distribute information in an administrative office environment.
• Manage the office phone and reroute incoming calls.
• Handle printed manifests and related paperwork (LDRs) and mailing to customers/states.
• Process manifests and create billing packets as needed.
• Update orders and related charges once waste/documents arrive at the facility.
• Perform general office tasks and maintain files, rosters, and contact lists.

Skills

Administrative experience

Time management

English fluency

Prioritization

Education

High school diploma or GED

Tools

Word

Excel

Outlook

Job description

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities (Essential Functions):

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Qualifications

Basic Required Qualifications:

• High school diploma or GED
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications:

• 2+ years of experience administrative working in an office setting
• Proficiency using Windows based software platforms
• Knowledge of RCRA, DOT and Hazmat regulations

Additional Information

Disclaimer:
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

Clean Earth offers salaries commensurate with experience and an excellent benefit package witha 401(k) with company matching.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, age, national origin, disability, protected veteran status, marital status, sexual orientation, citizenship status or any other characteristic protected by law.

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