Receiving Coordinator

Veolia; Detroit (MI); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) plan

Tuition reimbursement

Job summary

Veolia is seeking an Administrative Assistant in Detroit to support daily facility operations with a strong focus on data management and coordination. You will interface with peers and managers, ensuring compliance with applicable regulations and internal procedures.

The role requires high school diploma or GED, proficiency in Microsoft Office, and strong organizational and communication skills in English. This is an on-site position with comprehensive benefits.

Qualifications

• Must have completed high school or GED and be proficient with MS Office.
• Experience in administrative support and data entry is required.
• Ability to organize, prioritize tasks and communicate clearly in English.

Responsibilities

• Coordinate daily operations of the facility and manage data entry.
• Track shipments and manage paperwork and labels.
• Distribute information and handle office communications.
• Answer and route incoming calls; maintain files and reports.
• Assist with billing packets and order updates as needed.

Skills

Administrative support

Data entry

Organizational skills

Communication skills

English fluency

Education

High School diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

Veolia has acquired Clean Earth. As Clean Earth completes its integration into Veolia, recruiting and hiring for this role is being managed in partnership with the Clean Earth talent acquisition team.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country’s largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America.

Job Description

Under immediate supervisor, the Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers. Ensure all tasks are in compliance with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customersand mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Qualifications

Basic Required Qualifications:

• High School diploma or General Educational Development (GED) required
• Experience working in an administrative support role
• Working knowledge of Microsoft Office Products: Word, Excel, and Outlook. Ability to create simple spreadsheets with formula.
• Ability to organize and prioritize tasks to meet deadlines
• Fluency in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications:

• 2+ years of experience administrative working in an office setting
• Proficiency using Windows based software platforms
• Knowledge of RCRA, DOT and Hazmat regulations

Additional Information

• Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more.
• In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement.
• Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law