Shipping and Receiving Clerk - 1st Shift (8:00 AM - 4:30 PM)

Plochman Career; Manteno (IL); On-site; USD 19,000 - 30,000; Full time

Job summary

Plochman Career in Manteno, Illinois seeks a Shipping Coordinator to manage the flow of materials, inventory movements and shipments. This role includes handling sample requests for sales demonstrations and coordinating with production to meet shipping timelines.

You will also perform administrative tasks, generate shipping reports, and ensure accuracy of records while maintaining safe, efficient warehouse operations.

Qualifications

• This position requires a high school education or equivalent.
• At least 1 year in shipping/receiving admin environment.
• 1 year forklift experience.
• Proficiency with computer systems and RF scanning devices.
• Strong analytical, organizational and communication skills.
• Advanced Excel skills.
• Knowledge of safety regulations and ability to work under pressure.
• Ability to lift up to 50 lbs.

Responsibilities

• Serve as primary contact for shipping-related inquiries from manufacturing, customer service, and sales.
• Communicate shipping statuses, delays, and special requests to stakeholders.
• Collaborate with manufacturing to align production schedules with shipping needs.
• Resolve shipping discrepancies with customer service.
• Provide shipping information and support to the sales team to fulfill orders.
• Perform data entry, filing and record-keeping for the Shipping Department.
• Generate reports on shipping activities, costs and inventory.
• Manage and order shipping supplies and assist with inventory counts.
• Manage end-to-end sample request process and ship samples as needed.
• Audit forklift usage and ensure daily sign-off compliance.
• Assist with other shipping/receiving tasks as needed.

Skills

Analytical thinking

Communication

Organizational skills

Problem solving

Data entry

Attention to detail

Teamwork

Ability to lift 50 lbs

Education

High School Diploma or equivalent

Tools

RF Scanner

Excel

Forklift

Job description

Description

GENERAL SUMMARY:

This is an hourly position in Manteno, Illinois reports to the Warehouse Manager. This is a vital dual role in managing the flow of materials, finished goods, and specialized requests such as sales samples. This position serves as a key link between incoming supplies/raw materials, production operations, outbound customer shipments, and sales/marketing activities by accurately handling receipts, inventory movements, and shipments, including the preparation and pulling of product samples for sales demonstrations, customer evaluations, or prospect approvals.

SCOPE OF JOB FUNCTIONS:

LIAISON AND COMMUNICATION

• Serve as the primary point of contact for shipping-related inquiries from manufacturing, customer service, and sales.
• Communicate shipping statuses, potential delays, and special requests to relevant stakeholders.
• Collaborate with the manufacturing team to ensure production schedules align with shipping requirements.
• Work closely with customer service to resolve any shipping discrepancies or customer concerns.
• Provide shipping information and support to the sales team to facilitate order fulfillment.

CLERICAL FUNCTIONS

• Perform a variety of administrative tasks for the Shipping Department, including data entry, filing, and record keeping.
• Generate reports on shipping activities, costs, and inventory as required.
• Manage and order shipping supplies, ensuring adequate stock levels.
• Assist with inventory counts and reconciliations.

SAMPLE PROCESS MANAGEMENT

• Manage the end-to-end sample request process for the sales team.
• Receive and fulfill sample requests, ensuring accurate product selection and packaging.
• Pick, prepare and ship samples for customers or sales representatives, tracking shipments as needed.
• Maintain a detailed log of all sample requests and shipments.
• Coordinate production to ensure sample availability.

SHIPPING AND RECEIVING OPERATIONS

• Assist the shipping and receiving team other tasks on an as needed basis.
• Vacation and absenteeism fill-in for both the shipping and receiving coordinators.
• Order and maintain proper levels of warehouse supplies the entire warehouse team.
• Audit and track forklift daily sign-off to ensure 100% compliance

REQUIREMENTS

SKILLS/KNOWLEDGE/EXPERIENCE

REQUIRED

• High School Education or equivalent required.
• 1 years’ minimum related experience in a shipping or receiving administrative environment.
• 1 year experience operating a Forklift.
• Ability to use a computer &/or RF scanner.
• Excellent analytical, problem-solving, organizational, & communication skills.
• Advanced Excel skills.
• Knowledge of safety regulations and procedures.
• Ability to follow instruction & work under pressure.
• Ability to lift up 50 lbs.

DESIRED

• Knowledge of manufacturing environment and practices
• Organizational Skills