Shipping Administrator II

Novanta Corporation; Irvine (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical benefits

Job summary

Novanta is seeking a Shipping Administrator II to support the accurate execution of shipping activities and timely product delivery. You will coordinate shipments, maintain records, and work with carriers and internal teams to resolve issues and ensure customer satisfaction.

The role requires experience in shipping/logistics, strong communication and organizational skills, and proficiency with shipping software. This position offers benefits and a collaborative work environment.

Qualifications

• Experience in order management, shipping, logistics or related field.
• Strong communication, interpersonal and coordination skills.
• Working knowledge of shipping processes and logistics.
• Ability to adapt to changing priorities and deadlines while managing multiple responsibilities.
• Strong organizational and prioritization skills to meet tight deadlines.
• Proficiency in shipping software and other relevant tools.
• Commitment to shipping accuracy and on-time delivery.
• Collaborative team player who works across functions with integrity.

Responsibilities

• Coordinate and monitor product shipments to support accurate and timely delivery.
• Maintain complete and accurate records of all shipping activities.
• Partner with suppliers, carriers, and internal departments to ensure smooth shipping operations.
• Prepare required shipping documentation, including bills of lading and customs clearance paperwork.
• Identify and resolve shipment-related issues, including delays or documentation concerns.

Skills

Shipping knowledge

Communication skills

Organization

Problem solving

Education

High school diploma or equivalent

Tools

Shipping software

ERP systems

Job description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing-improving productivity, enhancing people's lives and redefining what's possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications-from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

Job Description

Summary

As a Shipping Administrator II, you will support the smooth and accurate execution of shipping activities. You will coordinate and monitor product shipments, maintain shipping records, prepare required documentation, and work closely with suppliers, carriers, and internal departments to support timely delivery. Your attention to detail, organization, and ability to resolve shipping issues will help ensure efficient operations and a positive customer experience.

Primary Responsibilities

• Coordinate and monitor product shipments to support accurate and timely delivery.
• Manage and maintain complete and accurate records of all shipping activities.
• Partner with suppliers, carriers, and internal departments to ensure smooth shipping operations.
• Prepare required shipping documentation, including bills of lading and customs clearance paperwork.
• Identify and resolve shipment-related issues, including delays, damages, or documentation concerns.

Required Experience, Education, Skills, Training and Competencies

• Experience in order management, shipping, logistics, or a related field.
• Strong communication, interpersonal, and coordination skills.
• Working knowledge of shipping processes and logistics.
• Ability to adapt to changing priorities and deadlines while effectively managing multiple responsibilities.
• Strong organizational and prioritization skills, with the ability to meet tight deadlines.
• Proficiency in shipping software and other relevant tools.
• Demonstrated commitment to maintaining shipping accuracy and supporting on-time delivery.
• Collaborative team player who seeks input, works effectively across functions, and builds trust through transparency and integrity.
• Ability to provide timely and accurate information so others can perform their responsibilities and make informed decisions.
• Ability to organize resources, activities, records, and files to support efficient operations.

Physical Requirements

• Ability to work in a warehouse and shipping environment, including working near shipping equipment, pallets, and moving material-handling devices.
• Ability to stand and walk for extended periods.
• Ability to bend, reach, kneel, and perform repetitive motions while preparing shipments and completing paperwork.
• Ability to lift, carry, push, and pull shipping materials, including boxes weighing up to 25 pounds, with or without reasonable accommodation

Travel Requirements

• Occasional travel to supplier sites and Novanta facilities may be required based on business needs.

Compensation and Benefits

• The base pay for this positionis starting at $18.35 per year depending on the geographic market.

• Novanta supports all aspects of your life's needs. This position provides a full range of medical, financial, and other benefits to make your quality of life better.

Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call [phone] if you need a disability accommodation for any part of the employment process.