Shipment Coordinator

ROSEN; Columbus (OH); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

401K with employer contribution

Generous Vacation Plan

Tuition Reimbursement

Job summary

A leading global technology company in Columbus, Ohio is seeking a Shipment Coordinator to manage and coordinate domestic and international shipments. This role involves handling documentation, ensuring timely mobilizations, and supporting logistics solutions. The ideal candidate possesses strong PC skills, attention to detail, and has experience in a fast-paced environment. Competitive pay and comprehensive health benefits are offered from day one of employment.

Qualifications

• Must be very detail-oriented and actively follow company policies.
• Must be able to proactively problem-solve in a team environment.
• Minimum 1 year working knowledge of transportation documentation.

Responsibilities

• Coordinate and manage domestic and international shipments.
• Ensure accurate documentation and clear communication with stakeholders.
• Use shipping software to create shipping labels and documents.

Skills

PC skills

Communication skills

Organizational skills

Problem-solving skills

Attention to detail

Customer service experience

Education

High school diploma or equivalent

Tools

Microsoft Excel

SAP

Job description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future. It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.

Come join our growing team! For more information about ROSEN go to www.rosen-group.com.

Shipment Coordinator

This position reports directly to the Head of Supply Chain and will be a part of the Supply Chain Management team.

What role you will play in our team?

In this role, you will coordinate and manage domestic and international shipments, ensuring accurate documentation, timely mobilizations and demobilizations, and clear communication with stakeholders throughout the shipping process. You will also support logistics solutions, maintain shipping systems, drive operational efficiency and safety initiatives, and assist with special projects as directed by management.

Responsibilities

• Coordinate and book shipments for a wide array of requests for both project and non-project related shipments, including domestic and international.
• Track incoming and outgoing shipments to ensure successful arrival while communicating status with stakeholders.
• Ensure complete, accurate and on-time mobilizations/demobilizations to/from our clients’ sites, including all ILI tools, trays, CLPS and all other miscellaneous equipment, as listed in the Project Preparation Reports.
• Prepare, properly file and distribute Proforma, Commercial Invoice, Air Way Bill, Bill of Lading, Packing List and other documentation for shipments.
• Accurately maintain shipping documentation.
• Use of shipping software to create shipping labels and shipping documents.
• Drive and actively participate in meetings between internal/external stakeholders.
• Drive and actively participate in safety and 5S culture throughout our operations, which includes but is not limited to the warehouse cleanliness, shelf organization, proper use of space utilization, waste reduction, etc.
• Assist field service personnel and stakeholders with logistics solutions.
• Efficiently use multiple Rosen Software programs.
• Perform other special projects and/or tasks as directed by management.

Requirements

Qualification or Skills:

• Strong PC skills including Microsoft Excel, Word, and E-Mail (Preferred knowledge of SAP)
• Excellent solution and communication skills, both verbal and written.
• Must be very detail-oriented and actively follow company policies and procedures to ensure thorough understanding of daily operations.
• Strong organizational skills, the ability to multi-task and handle multiple priorities and changes with professionalism.
• Must be able to proactively problem-solve.
• High school diploma or equivalent.
• Clean driving record/background and must pass drug test.
• Ability to work overtime as needed.
• Must be experienced in a fast-paced, professional, customer service driven team environment; in an oil and gas or related field a plus.
• Minimum 1 year working knowledge of transportation documentation to generate documents such as AWB, BOL and Commercial/Proforma Invoices and packing lists, etc.
• Familiar with Air Freight both Export/Imports.
• Freight Forwarding International experience is a plus.
• Experience with IATA, CFR49, Incoterms, Dangerous Goods Certification a plus.

Physical Requirements

• Must be able to lift up to 65 lbs. from a start height of 39 inches to an end height of chest level from the floor up to 7 times per hour.
• Must be able to vertically transfer inventory weighing up to 26 lbs. from a start height from the floor to an end height of 85 inches from the floor up to 4 times per hour.
• Must be able to transfer spare parts onto pallet jacks utilizing a mechanical device with a force up to 10-27 lbs. a distance of 25-150 feet up to 1 time per hour.
• Must be able to ascend/descend a flight of 17 stairs to load and unload inventory with a height of 6 inches from the floor up to 1 time per hour.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OUR OFFER

In addition to competitive pay, you are also eligible for most of the following benefits from Day One:

• Medical - 2 PPO plans & 1 High Deductible (HDHP) with a Health Savings Account (HSA)
• Dental - Covered at 100% for employee & dependents
• Vision - Covered at 100% for employee & dependents
• 401K with a 5% matching employer contribution
• Company paid basic Life Insurance, Short Term Disability / Long Term Disability
• Flexible Spending Accounts
• Generous Vacation Plan & Paid Time Off (PTO)
• Employee Assistance Program
• Access to employee resource groups
• Maternity & Parental Leave
• Fertility, adoption and surrogacy benefits
• 32 hours paid Volunteer Time Off
• Hybrid working environment for certain positions
• Annual merit & career advancement increases
• Leadership growth & professional development opportunities
• Tuition Reimbursement