Shelter Support Staff (PRN - As needed float member)

CENTRAL ARIZONA SHELTER SERVICES INC; Phoenix (AZ); On-site; USD 21,000 - 26,000; Full time

Job summary

Central Arizona Shelter Services is seeking a Shelter Support to float between its three Phoenix shelters—Downtown Phoenix, Haven, and Vista Colina. The role focuses on maintaining a safe, caring environment and assisting individuals with daily needs, including intake and referrals.

You will document interactions in HMIS, coordinate with shelter staff, and help with meals, supplies, and shift handoffs. This fast-paced position requires empathy, reliability, and strong multitasking ability.

Qualifications

• Minimum age 18.
• High school diploma or equivalent.
• Arizona Level One Fingerprint Clearance Card or ability to obtain.
• Proficient in data entry, Word and Excel.

Responsibilities

• Provide direct client support and excellent service to clients, volunteers, donors, and vendors.
• Complete new client intakes; explain rules and tour campus.
• Attend to client needs and escalate to case manager when needed.
• Enter data in HMIS accurately and maintain records.
• Maintain a clean, organized work area and assist with supplies.

Skills

Organizational skills

Communication skills

Multitasking

Flexibility

Data entry

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Central Arizona Shelter Services ("CASS") is now looking for a Shelter Support to float between our 3 shelters in Phoenix. Our locations are Downtown Phoenix for our single adults, our Haven senior center along the I-17, and our Vista Colina family shelter on Mountain Road.

Schedules will be provided 2 weeks in advance, with first opportunity at last minute call offs.

Job Summary

Maintain a safe, orderly, and caring environment while assisting individuals with their daily needs; provide community resources and referrals to assist and empower individuals experiencing homelessness to establish and maintain permanent housing. This is an active and fast-paced role.

Essential Functions

Provide direct client support:

• Provide excellent customer service to clients, volunteers, donors, and vendors.
• Complete new client intakes; explain agency rules and policies and tour around campus.
• Attend to client needs, answer questions, resolve problems and elevate to case manager or supervisor when necessary.
• Perform daily check-in of client in Homeless Management Information System (HMIS.)
• Provide clients with information and referrals; document the interaction(s) in HMIS.

Work with the Shelter team to provide a safe and efficient Shelter operation

• Conduct walk-throughs of facility ensuring conditions are safe, and clients are adhering to shelter policies and procedures.
• Address immediate concerns relating to the health and safety of shelter clients including biohazard clean up, placing “wet floor” signs, and appropriately blocking off damaged or unsafe areas.
• Ensure visitors are properly escorted within the facility.
• Assist with preparing for new client intakes including cleaning and restocking of individual client spaces and updating bed occupancy trackers.
• Communicate with the leadership to identify safety concerns and needed maintenance or repairs.
• Answer and direct incoming calls, provide information; monitor visitor and client access of the facility.
• Communicate and collaborate with other CASS departments, employees, and outside agencies.
• Assist in the receipt and distribution of deposits.
• Maintain adequate and organized stock of office, cleaning, and hygiene supplies; distribute hygiene items to clients as needed.
• Able to work and operate commercial washers’ dryers and provide linens.
• Maintain a clean, organized work area.
• Assist in setting up client meals in; If applicable.
• Complete checks of client sleeping areas in accordance with shelter policies to ensure health and safety of residents.
• Ensure continuity of services across shifts by participating in shift change staffing and send shift summary emails.

Ensure data integrity and accurate reporting

• Enter relevant data in HMIS accurately and according to Shelter policies and procedures.
• Maintain complete and organized files including shelter intakes.
• Prepare Incident Reports (IR) and other reports and distribute as needed.

Other Duties

• Maintain respectful and collaborative relationships with partner agencies.
• Work closely with team members to ensure a coordinated and holistic approach to client support.
• Participate in team meetings, training sessions, and community outreach events as required.
• Escalate all urgent client and facility issues to leadership in a timely manner.
• Perform other duties as assigned.

Needed Competencies and Proficiencies

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proven ability to be flexible and manage multiple priorities in a fast-paced environment.
• Perform other duties as required.

Requirements

1. Minimum age of 18;
2. High school diploma or equivalent;
3. Possess or have the ability to obtain a State of Arizona Level One Fingerprint Clearance Card;
4. Possess a moderate level of proficiency in data entry, Microsoft Word and Excel.

Preferred

1. Bilingual in English and Spanish;
2. Individuals with open availability;
3. Reliable transportation to move along the 3 different locations;
4. Experience working with the homeless and / or impoverished;
5. Competent in inter-personal conflict transformation;
6. CPR-First Aid certification within 90 days of employment;
7. Naloxone (Narcan) training within 90 days of employment.

The schedules will vary every 2 weeks, but training will consistent of:

• Orientation from 8am-5pm for up to two days
• One week of training at each of the sites from 9am-5pm