Shelter Medicine Data & Records Specialist

San Francisco SPCA; San Francisco (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long-term Disability

401k with Match

Student Debt Relief

Pre-tax Benefits

Pet Discounts

Job summary

The SF SPCA is seeking a Clinic Assistant to manage medical records and data entry for shelter patients, while supporting veterinarians and foster teams. You will interpret veterinary terminology, handle paper and digital records, and assist with scheduling and prescriptions.

Candidates should have veterinary terminology familiarity, strong organizational skills, and the ability to work across departments. This is a full-time on-site role with a comprehensive benefits package.

Responsibilities

• Read and review patients records from source shelters
• Prepare intake paperwork to ensure animals receive appropriate vaccines, dewormers, and flea preventatives in accordance with Shelter Medicine Preventative Care Protocols at time of exam
• Enter all patient data, vaccines, treatments, and follow-up care into the appropriate medical record system
• Create medical records for surgery patients from partner shelters
• Invoice partner shelters for surgeries performed by the Shelter Medicine Department
• Prepare and maintain surgical records for animals scheduled for routine spay/neuter, dentals, and special procedures
• Scan and attach all medical records into each patient’s digital medical file
• Schedule post-operative medications, treatments, and rechecks for further care
• Scribe and document exam notes in patient’s medical record as needed for doctors and practitioners
• Assist team with daily surgery scheduling
• Assist veterinarians and practitioners during medical foster appointments by safely restraining animals, scribing medical notes, and performing prescribed treatments, including administration of oral medications and subcutaneous injections
• Coordinate and communicate with foster parents, adopters, and cross-functional departments to schedule medical examinations and surgical procedures in a timely and organized manner
• Write and fill prescriptions ensuring accuracy and compliance with veterinary guidelines
• Communicate with adopters and foster parents as needed regarding prescription instructions and clarifications
• Maintain detailed patient records of all prescriptions filled and dispensed
• Comply with all laws pertaining to controlled substances, record keeping, and drug logs
• Other duties as assigned

Job description

The SF SPCA is seeking a Clinic Assistant to manage medical records and data entry for shelter patients, while supporting veterinarians and foster teams. You will interpret veterinary terminology, handle paper and digital records, and assist with scheduling and prescriptions.

Candidates should have veterinary terminology familiarity, strong organizational skills, and the ability to work across departments. This is a full-time on-site role with a comprehensive benefits package.