SharePoint Technical & Data Management Specialist

Jobtailor; Alabama; On-site; USD 70,000 - 90,000; Full time

Job summary

Jobtailor is seeking a qualified SharePoint Administrator to manage and enhance SharePoint environments supporting USCG contract activities. You will develop dashboards, workflows, and data maintenance processes while organizing electronic program documents and metrics.

Responsibilities include creating reports, monitoring repositories, and ensuring timely data calls. A Secret-level clearance is required, with at least four years in SharePoint-based development and government documentation

Qualifications

• Minimum four (4) years of infrastructure and web‑based development experience in a SharePoint software environment.
• Proficiency in Microsoft Office suite including Word, Excel, and Power BI.
• Experience in Performance Metrics, Analysis, and Trending.
• Must be able to obtain and maintain a Secret‑level security clearance.
• Familiarity with government program documentation and MSAM‑required document types preferred.

Responsibilities

• Provide all activities related to the administration of computerized databases.
• Support SharePoint development of local OPC SharePoint tools, including dashboards, workflows, data maintenance, and data organization within the SharePoint environment.
• Develop SharePoint workflows to support CG contract management, team activities, and dashboard quick‑view status displays; mature SharePoint sites to improve document management, repository, and search/referencing functions.
• Research and data mine in and out of SharePoint to retrieve data and status; develop and provide metrics as required.
• Organize and maintain a complete electronic set of current and historical program documents in a SharePoint environment, including MSAM‑required documentation, decisional memoranda, modifications, specifications, correspondence, scheduling revisions, plans, and technical presentations.
• Initiate, expedite, and close out process workflows related to document creation, indexing, review, delivery, and approval.
• Create standardized reports and presentation graphs on workflow status and process metrics on workflow usage.
• Present SharePoint systems status and user requirements to Government personnel.
• Store and maintain version‑controlled data products processed through workflows, including contract deliverable documents, comment matrices, status/performance reports, reviewer/approver lists, and process instructions.
• Monitor data management repositories for additions and updates; forward documentation to relevant USCG staff members as directed.
• Monitor SharePoint content and notify the COR of any issues within one (1) day of discovery.
• Screen documents for proper distribution markings and data rights; review contractor‑submitted Data Accession Lists and provide recommendations to the Government lead.
• Provide support with organization, tracking, maintenance, and validation of spreadsheets documenting historical responses and decisions in managing OPC design; communicate with USCG directorates to obtain and validate existing responses.
• Provide data input and editing to routine reports using Government‑provided templates.
• Track and support reporting on program documentation including memoranda, MSAM documentation, and decisional documents; maintain the repository on the Government‑provided SharePoint site.
• Support administration, collection, and submission of data calls, including those requiring responses within 24 hours or less (as few as 4 hours); expected volume is a minimum of 40 data calls per hull per annum per program.
• Provide data for and assist in preparation of lessons learned reports and briefs, including capturing data between hulls using approved metrics and tracking lessons learned between Post Shakedown Availabilities.
• Maintain spreadsheets, SharePoint task lists, and SharePoint sites that track and organize all program financial activities and associated requirements documents.
• Develop a process and associated plan for maintenance of existing and new Government reports, trackers, and documents, detailing proposed reporting formats and tracking timelines.
• Attend meetings to review SharePoint status and take meeting notes related to assigned tasks.

Skills

SharePoint development

data mining

workflow development

document management

data organization

report creation

performance metrics

data analysis

data validation

version control

Job description

• Provide all activities related to the administration of computerized databases
• Support SharePoint development of local OPC SharePoint tools, including dashboards, workflows, data maintenance, and data organization within the SharePoint environment.
• Develop SharePoint workflows to support CG contract management, team activities, and dashboard quick‑view status displays; mature SharePoint sites to improve document management, repository, and search/referencing functions.
• Research and data mine in and out of SharePoint to retrieve data and status; develop and provide metrics as required.
• Organize and maintain a complete electronic set of current and historical program documents in a SharePoint environment, including MSAM‑required documentation, decisional memoranda, modifications, specifications, correspondence, scheduling revisions, plans, and technical presentations.
• Initiate, expedite, and close out process workflows related to document creation, indexing, review, delivery, and approval.
• Create standardized reports and presentation graphs on workflow status and process metrics on workflow usage.
• Present SharePoint systems status and user requirements to Government personnel.
• Store and maintain version‑controlled data products processed through workflows, including contract deliverable documents, comment matrices, status/performance reports, reviewer/approver lists, and process instructions.
• Monitor data management repositories for additions and updates; forward documentation to relevant USCG staff members as directed.
• Monitor SharePoint content and notify the COR of any issues within one (1) day of discovery.
• Screen documents for proper distribution markings and data rights; review contractor‑submitted Data Accession Lists and provide recommendations to the Government lead.
• Provide support with organization, tracking, maintenance, and validation of spreadsheets documenting historical responses and decisions in managing OPC design; communicate with USCG directorates to obtain and validate existing responses.
• Provide data input and editing to routine reports using Government‑provided templates.
• Track and support reporting on program documentation including memoranda, MSAM documentation, and decisional documents; maintain the repository on the Government‑provided SharePoint site.
• Support administration, collection, and submission of data calls, including those requiring responses within 24 hours or less (as few as 4 hours); expected volume is a minimum of 40 data calls per hull per annum per program.
• Provide data for and assist in preparation of lessons learned reports and briefs, including capturing data between hulls using approved metrics and tracking lessons learned between Post Shakedown Availabilities.
• Maintain spreadsheets, SharePoint task lists, and SharePoint sites that track and organize all program financial activities and associated requirements documents.
• Develop a process and associated plan for maintenance of existing and new Government reports, trackers, and documents, detailing proposed reporting formats and tracking timelines.
• Attend meetings to review SharePoint status and take meeting notes related to assigned tasks.

Requirements

• Minimum four (4) years of infrastructure and web‑based development experience in a SharePoint software environment.
• Proficiency in Microsoft Office suite including Word, Excel, and Power BI.
• Experience in Performance Metrics, Analysis, and Trending.
• Must be able to obtain and maintain a Secret‑level security clearance.
• Familiarity with government program documentation and MSAM‑required document types preferred.

Hard Skills

• SharePoint development
• data mining
• workflow development
• document management
• data organization
• report creation
• performance metrics
• data analysis
• data validation
• version control

Soft Skills

• communication
• organization
• attention to detail
• problem‑solving
• time management

Certifications & Qualifications

• Secret‑level security clearance