SharePoint Information Coordinator & Data Analyst

PTS Advance; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

PTS Advance is seeking a SharePoint Information Coordinator & Data Analyst in Houston. The role focuses on administering SharePoint libraries, metadata, and permissions while ensuring rigorous records management for government and company requirements.

You will drive data cleansing, validation, and migration readiness, translate data into actionable metrics, and provide training and support across project teams. A background in energy or construction is preferred.

Qualifications

• Associate degree or higher required.
• 5+ years in a business environment related to data analytics and records management.
• Proficient in Word, Excel, Outlook, SharePoint.
• Excellent written and verbal communication.
• SharePoint Administrator experience; energy/construction sector preferred.

Responsibilities

• Administer SharePoint libraries, metadata, file structures, permissions, access rights, and sites.
• Audit and maintain project documentation and records per RM requirements.
• Apply data retention and deletion policies for compliance.
• Coordinate document-control deliverables with PMs, engineers, and contractors.
• Drive data cleansing, validation, and migration readiness for SharePoint and shared drives.
• Transform data into metrics to help track performance and guide decisions.
• Lead SharePoint training and provide technical support for document management.
• Develop improved procedures, naming conventions, and closeout processes.

Skills

Data analytics

Interpersonal skills

Time management

Independent work

Team collaboration

Education

Associate degree or higher

Bachelor's degree or higher

Tools

SharePoint

Microsoft Office Suite

SAP

LiveLink

Active Directory

Job description

SharePoint Information Coordinator & Data Analyst

JOB REQUIREMENTS

• Administer SharePoint libraries, metadata, file structures, permissions, access rights, and internal/external project sites.
• Maintain and audit project documentation, engineering records, final turnover files, and closeout packages in accordance with Government and Company and Records Management requirements.
• Applies company rules for data retention, archiving, and deletion to ensure legal and regulatory compliance.
• Coordinate document-control deliverables with Project Managers, Information Management, engineering firms, contractors, and Operations across a large quantity of projects.
• Drive early identification, data cleansing, validation, and data migration readiness for SharePoint, and shared drives.
• Transforms data into meaningful metrics and actionable insights to help the business track performance and make smarter choices.
• Use SAP and LiveLink to locate project information and archive files; support lessons-learned data management.
• Lead SharePoint and documentation training; provide technical support for document management, access, permissions, collaboration, and file organization.
• Develop and improve document-management procedures, workflows, naming conventions, checklists, job aids, training materials, and closeout processes.
• Provide stakeholders with responsive technical support and clear communication throughout the document and data lifecycle.
• Communicates daily through meetings, email, Teams, training, clarification requests, status reports, and customer support.
• Must maintain accuracy, security, compliance, and timely delivery while managing competing priorities and changing requirements for Company sensitive information.
• Flexible and comfortable with ambiguity and able to adapt project plans and tasks to changes.
• Highly skilled in organization, accuracy, and time management to oversee multiple assignments at the same time.

BASIC QUALIFICATIONS

• Associate degree or higher
• 5 or more years of experience in a business environment related to data analytics, active directory experience, folder permission, records management such as record storage, filing and retrieval.
• Proficient in Microsoft Office Suite applications (Word, Excel, Outlook, SharePoint)
• Excellent interpersonal, verbal, and written skills
• Strong initiative with the ability to work independently as well as with a diverse, complex, and broad project team.
• Proficient operating as a SharePoint Administrator.
• 3 or more years working in the energy industry and/or construction.

PREFERRED QUALIFICATIONS

• Experience with various proprietary Electronic Document Control and computing systems.
• Proficient in SAP
• Knowledgeable in LiveLink
• Bachelor's degree or higher
• Specific knowledge and experience in the document control process and file management