Services Specialist

Johns Manville; City of Plattsburgh (NY); On-site; USD 52,000 - 71,000; Full time

Job summary

Johns Manville in the United States is hiring a Services Specialist to coordinate and deliver a range of support services at the facility, including HR activities, payroll, accounting, and purchasing. You will handle timekeeping, new hire processes, payroll data validation, vendor payments, and basic inventory management, with opportunities to contribute to safety and customer service functions.

Strong communication, organization, and proficiency with Microsoft Office and SAP are essential;

Qualifications

• High school/technical school diploma with experience in HR, payroll and basic accounting in manufacturing.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook (Solid).
• Ability to learn SAP and other software applications.

Responsibilities

• General HR and communication activities to administer timekeeping and reporting.
• Oversee payroll data validation and benefits related tasks.
• Handle accounts payable/receivable and basic purchasing activities.
• Maintain confidential personnel files and respond to HR questions.
• Track and reconcile payroll accounts and labor reporting.
• Organize company functions and communications across the plant.

Skills

HR

Payroll management

Accounting

Communication

Organization

Education

High school diploma or technical school

Tools

SAP

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Who We Are

Johns Manville is a leading manufacturer and marketer of premium-quality insulation and commercial roofing, along with glass fibers and nonwovens for commercial, industrial and residential applications. Our products are used in a wide variety of industries including building products, aerospace, automotive and transportation, filtration, commercial interiors, waterproofing and wind energy.

A proud member of the Berkshire Hathaway family of companies, we serve customers in more than 80 countries around the globe. We are committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.

Pay Range

$51,800.00-$71,200.00 Annual This is the base salary pay range that an applicant can expect to make upon hire. Pay within this range will vary based upon relevant experience, skills, and education among other factors. In addition, this position is eligible for an incentive bonus.

Position Overview

The purpose of the Services Specialist's position is to manage the coordination, scheduling and the delivery of a variety of supports services to the facility including general human resources and communication, accounts payable/accounts receivable, and purchasing activities. Additional support activities may also be provided in the following areas: safety, customer service, shipping & receiving, production reporting, warehouse & inventory management as determined by the facility.

Responsibilities

Core Responsibilities (Significant Time)

• General human resources and communication activities necessary to administer accurate timekeeping and reporting, payroll, maintenance of personnel files and records, interpretation of policies and procedures, counsel to staff members and assistance to employees as needed
• Ensure new hire protocol (job offers, drug testing, background checks, etc.) is followed. Conduct new hire orientations
• Ensure that employee time data is accurate in payroll system prior to weekly deadline to include policy adherence for overtime, flex scheduling, vacation, holiday processing, hours distribution, leave processing, termination, etc.
• Oversee payroll data validation between Time & Attendance and the payroll system
• Validate employee eligibility and earnings for annual CIP bonus payouts
• Maintain employee data in HRIS system, including annual rate increases, employee deductions, etc.
• Maintain confidential personnel files
• Act as primary point of contact for HR questions and requests in the absence of the HR leader
• May assist with monthly Labor reporting and payroll account reconciliation
• May assist supervisors/managers in conducting employee evaluations and disciplinary actions
• May organize all company functions, parties, picnics, celebrations
• Oversee Communication efforts including but not limited to plant newsletter, company announcements, compliance bulletin boards, quarterly town hall meeting
• Financial support (accounts payable/accounts receivable) and general office purchasing activities as needed
• Ensure accurate invoices and payment processing to non-contracted vendors (i.e., employee medical evaluations, safety PPE, union dues, uniforms, etc.)
• Purchase basic office/production/laboratory/safety supplies as needed
• Track, investigate and resolve accounting issues (i.e., verification of shipping charges, account coding)

Additional Responsibilities (Moderate Time)

As determined by the facility, additional support activities may be provided in one or more of the following areas:

Safety and compliance

• Assist with Safety training/reporting
• Compile safety statistics
• Conduct safety walks and report safety concerns or activities

Production Purchasing and Reporting

• Coordinate the timely ordering and or delivery of raw materials
• Manage raw material inventories and reconcile receipts of incoming raw materials
• Manage finished goods inventory
• Reconcile raw material usage issues and make journal entries into the accounting system (which may be SAP)
• Provide plant capacity and product availability updates to customer service and sales as needed
• Act as backup to S/R Supervisor, materials coordinator, production scheduler as needed

Customer Service

• Assist with customer billing
• Maintain customer account records
• Backfill for customer service representatives as needed
• May be required to perform other related duties as assigned

Requirements

High school/technical school diploma with a minimum of 3 years general human resources, payroll, and basic accounting experience in a manufacturing environment

Proficient in Microsoft Word, Excel, PowerPoint, Outlook (Solid)

Ability to learn and understand other software applications such as SAP, online travel reservations and electronic expense reporting

Strong interpersonal, verbal and written communication skills (Solid)

Strong organizational skills (Solid)