Service Writer (EAP)

Ecology Auto Parts Inc; Bloomington (IN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer matching

Paid time off

Other benefits per policy

Job summary

Ecology Auto Parts, Inc. is seeking a Service Writer to join our Bloomington shop and act as a key hub between customers, technicians, and management.

You will document service requests, prepare work orders, coordinate workflow, and maintain accurate data entry across internal systems. The ideal candidate will possess strong computer proficiency, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced shop environment.

Qualifications

• High school diploma or equivalent required; additional technical/administrative education is a plus.
• Experience as a service writer or administrative role preferred.
• Strong computer skills: data entry, email, spreadsheets, basic reporting.
• Ability to learn shop management or service tracking software quickly.
• Excellent verbal and written communication; strong organization.
• Professional, customer-service oriented; able to work independently.

Responsibilities

• Primary contact for customers on service inquiries and job status.
• Create, update, and manage service work orders in internal systems.
• Enter service details, labor notes, parts usage, and updates.
• Coordinate workflow between technicians, yard staff, and management.
• Communicate timelines and completion status clearly to customers.
• Maintain organized records for service jobs and invoices.
• Assist with scheduling and prioritizing service work.
• Support inventory tracking and parts coordination.
• Ensure compliance with policies, safety standards, and procedures.
• Use shop software and spreadsheets to support daily operations.
• Assist leadership with reporting and special projects.
• Contribute to continuous improvement of documentation and processes.

Skills

Data entry

Communication

Organizational skills

Customer service

Independent worker

Education

High school diploma

Tools

Shop management software

Service tracking software

Job description

Description

SERVICE WRITER

Department: Fleet & Maintenance

Division: Maintenance

Location: Bloomington Shop – Bloomington, CA

Classification: Full-Time, Non-Exempt

Schedule: Monday to Friday 7:00AM – 4:30PM

Reports To

Shop Manager

Position Summary

Ecology Auto Parts, Inc. is seeking a Service Writer to join our Bloomington shop and serve as a key operational and administrative hub between customers, technicians, and management. This role is responsible for accurately documenting service requests, preparing work orders, coordinating workflow, and maintaining clear communication throughout the repair and service process. The Service Writer plays a critical role in ensuring efficient shop operations, high-quality customer service, and accurate data entry across internal systems.

The ideal candidate will possess strong computer proficiency, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced, hands-on shop environment. This position requires professionalism, attention to detail, and a customer-focused mindset while supporting technicians and leadership with timely and accurate information.

Responsibilities

• Serve as the primary point of contact for customers regarding service inquiries, work orders, and job status updates.
• Accurately create, update, and manage service work orders using internal computer systems.
• Enter service details, labor notes, parts usage, and completion updates with precision and consistency.
• Coordinate workflow between technicians, yard staff, and management to ensure efficient job execution.
• Communicate service timelines, delays, and completion status clearly and professionally to customers and internal stakeholders.
• Maintain organized digital and physical records related to service jobs, invoices, and documentation.
• Assist with scheduling service work and prioritizing jobs based on operational needs.
• Support inventory tracking and parts coordination as it relates to service work orders.
• Ensure compliance with company policies, safety standards, and operational procedures.
• Utilize computer systems, spreadsheets, and shop software to support daily operations and reporting.
• Assist shop leadership with administrative tasks, reporting, and special projects as assigned.
• Contribute to continuous improvement of service documentation, communication processes, and operational efficiency.

Requirements

Qualifications/Knowledge/Critical Skills

• High school diploma or equivalent required; additional technical or administrative education is a plus.
• Previous experience in a service writer, service advisor, administrative, or shop support role preferred.
• Strong computer skills are essential, including proficiency with data entry, email, spreadsheets, and basic reporting tools.
• Ability to quickly learn and navigate shop management or service tracking software.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Demonstrated attention to detail and accuracy in documentation and data entry.
• Ability to work independently while also collaborating effectively with technicians and management.
• Professional demeanor with a customer-service-oriented mindset.
• Comfort working in an industrial or shop environment.

Physical Demands/Environmental Factors

• While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands to handle, type, or operate office equipment.
• Frequent use of computers, phones, and standard office equipment.
• Occasional lifting and/or moving of items up to 25 pounds.
• Work is primarily performed in a shop and office environment with exposure to noise, dust, and industrial activity.
• Specific vision abilities required include close vision and the ability to focus on computer screens for extended periods.

Compensation

The Service Writer position offers an hourly compensation range of $18.00 to $20.00 per hour, dependent upon experience and qualifications. In addition to hourly pay, Ecology Auto Parts, Inc. provides a comprehensive benefits package for eligible employees, which may include medical, dental, and vision insurance, a 401(k) plan with employer matching, paid time off, and other benefits in accordance with company policy.

• medical, dental, and vision insurance
• a 401(k) plan with employer matching
• paid time off
• other benefits in accordance with company policy

PLEASE NOTE: This job description is not exhaustive and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Ecology Auto Parts Inc. is committed to providing a workplace and culture of respect, diversity, equity, inclusion, and belonging. We are dedicated to ensuring equal employment opportunity without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Should you have a disability or specific needs requiring accommodation, please inform us.

Acknowledgement

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Candidate/Employee Name (Print): ________________________________________________________

Candidate/Employee Signature: ___________________________________________________________