Service-Oriented Assistant to Estate Manager

Pocketbook Agency; Town of East Hampton (NY); In loco; USD 55.000 - 62.000; Tempo pieno

Vantaggi offerti da questo lavoro

Full benefits package

Paid time off

Descrizione del lavoro

Pocketbook Agency is seeking an Assistant to the Estate Managers for a private East Hampton estate. The role provides full administrative support to the management team, coordinates calendars, and assists with guest services and events.

The ideal candidate is organized, detail-oriented, and service-minded, with experience in hospitality or household support. You’ll work closely with the Estate Manager and related teams to keep operations smooth and discreet.

Competenze

• Administrative, high-end hospitality or household support experience preferred.
• Highly organized with strong attention to detail and follow-through.
• Strong written communication for minutes, reports, and updates.
• Discreet and confidential with a strong sense of professionalism.

Mansioni

• Provide complete administrative support to the East Hampton Estate Managers.
• Maintain and update calendars and schedules.
• Greet and escort vendors and guests on property.
• Manage purchase orders, receiving, and returns.
• Plan and support event service as needed.
• Draft and distribute meeting minutes.
• Prepare expense reports and reconcile credit card statements.

Conoscenze

Administrative support

Hospitality experience

Organized & detail-oriented

Discretion & confidentiality

Strumenti

Office software

Descrizione del lavoro

A private estate in East Hampton is seeking an Assistant to the Estate Managers to provide full administrative support to the estate’s management team. Reporting directly to the Estate Manager, this person keeps managers organized, handles day-to-day logistics, and steps in on errands, guest requests, and event service as needed. The ideal candidate is organized, detail-oriented, and service-minded, and enjoys being the person who keeps everything moving behind the scenes. This role works closely with the Estate Manager, House Manager, Chief of Operations, and the purchasing and logistics team.

If you’re looking to join a great team with opportunity for advancement, this is the perfect opportunity!

RESPONSIBILITIES

• Provide complete administrative support to the East Hampton Estate Managers
• Maintain and update calendars and schedules
• Greet and escort vendors and guests on property
• Manage purchase orders, receiving, and returns
• Track supply levels and place orders
• Handle research, document prep, and general home office tasks
• Pack and ship items as needed
• Gather information and share it with the right departments
• Coordinate pet appointments and general pet care
• Maintain inventory and keep spaces and systems organized
• Draft and distribute meeting minutes
• Prepare expense reports and reconcile credit card statements
• Plan and manage staff celebrations with the People Systems and Database Coordinator
• Respond quickly to principal and guest requests and route them to the right manager
• Assist with event service as needed

QUALIFICATIONS

• Prior administrative, high end hospitality or household support experience preferred
• Highly organized with strong attention to detail and follow-through
• Strong written communication skills for minutes, reports, and updates
• Comfortable with expense reporting and credit card reconciliation
• Tech-savvy with working knowledge of common tools
• Service-minded, with a warm and professional presence around principals and guests
• Discreet and trustworthy with a strong sense of confidentiality
• Collaborative team player who communicates across departments
• Hands-on and flexible, with no task too big or too small

Location:

East Hampton, NY

Compensatio n:

40-45/hr + OT + full benefits package, PTO.

Schedule:

Monday-Friday when principals are not in town, week-round coverage when family is in residence.