Service Manager/Lead Maintenance at Hastings End

Rippling; Coppell (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Hastings End seeks an experienced Service Manager to oversee maintenance at a Class A multifamily community. Lead the maintenance team, manage budgets, and ensure timely apartment turns while upholding high standards.

Responsibilities include vendor relationships, preventive maintenance, on‑call emergencies, and strict compliance with safety and fair housing regulations. Strong customer service and leadership are essential.

Qualifications

• High school diploma or equivalent.
• Six years of multifamily property maintenance in a management/supervisory role.
• EPA, CPO, MPO certifications.
• HVAC, plumbing, electrical, pool operations, and general maintenance knowledge.
• OSHA safety knowledge and Fair Housing laws.
• Experience managing budgets, capital projects, vendors, and contracts.
• Strong leadership, coaching, organizational and problem‑solving skills.
• Excellent customer service and communication.
• Proficiency with property management/maintenance systems, including Yardi.
• On‑call availability including evenings/weekends/holidays.
• Valid driver’s license and clean driving record.

Responsibilities

• Oversee maintenance operations and lead the maintenance team to meet quality standards.
• Monitor budgets, forecast expenditures, and control costs.
• Negotiate service contracts and manage vendor relationships.
• Inspect apartment turns, common areas, pools, landscaping, and systems.
• Develop preventive maintenance programs to extend asset life.
• Participate in on-call rotation and respond to emergencies.
• Ensure compliance with OSHA and Fair Housing regulations.

Education

High school diploma or equivalent

EPA certification

CPO certification

MPO certification

Leadership and supervision

Problem-solving

Customer service

Communication

Tools

Yardi

Job description

Service Manager/Lead Maintenance at Hastings End

Founded in 1978 by Lucy and Henry Billingsley, the organization expertly builds, owns, and manages its properties, ensuring long-term client, resident, and partner return. Specializing in master-planned developments and principles of new urbanism, each Billingsley property signifies technology, convenience, and a vast array of amenities aimed to attract and retain tenants, residents, visitors, and employees. These amenities include art, sculpture, parks, trails, and outdoor public spaces. With over 5,000 acres in DFW, Billingsley has built 5 million SF of Commercial space, 550,000 SF of Retail, 9 million SF of Industrial, and over 10,000 units of Multi-Family.

Billingsley Company is seeking an experienced Service Manager to oversee maintenance operations at one of our Class A multifamily communities. This role is responsible for maintaining the property to the highest standards while managing the maintenance team, controlling expenses, overseeing vendors, and ensuring timely completion of service requests and apartment turns.

Responsibilities

• Partner with the Portfolio Manager to monitor turnover, capital expenditure, and repair and maintenance budgets.
• Assist with developing and managing the annual service budget in alignment with financial forecasts and operational goals.
• Monitor expenses, identify cost-saving opportunities, and ensure maintenance operations remain within budget.
• Negotiate and manage service contracts and vendor relationships, ensuring work meets quality, safety, and budget expectations.
• Conduct regular inspections of apartment turns, common areas, pools, landscaping, amenities, building systems, and other property areas.
• Oversee apartment make-ready operations and ensure homes are completed on schedule and meet Billingsley’s quality standards.
• Develop and manage preventive maintenance programs to reduce service disruptions and extend the life of property systems and equipment.
• Ensure service requests, repairs, and maintenance projects are completed accurately and within established timelines.
• Develop, maintain, and communicate emergency response and property safety plans.
• Hire, train, schedule, coach, and manage maintenance team members.
• Establish clear performance expectations, evaluate employee performance, and address performance or staffing issues as needed.
• Maintain accurate maintenance records, inspection documentation, inventory, and vendor information.
• Ensure compliance with company policies, Fair Housing requirements, OSHA standards, and all applicable local, state, and federal regulations.
• Participate in the property’s on-call rotation and respond to emergencies as needed.
• Deliver exceptional service to residents and work collaboratively with the property management team to support resident satisfaction and retention.

Qualifications

Required

• High school diploma or equivalent.
• At least six years of multifamily property maintenance experience in a management or supervisory role.
• EPA, CPO, and MPO certifications.
• Strong knowledge of HVAC, plumbing, electrical, appliance repair, pool operations, and general building maintenance.
• Working knowledge of OSHA safety requirements and Fair Housing laws.
• Experience managing maintenance budgets, capital projects, vendors, and service contracts.
• Strong leadership, coaching, organizational, and problem-solving skills.
• Exceptional customer service and communication skills.
• Ability to use property management and maintenance systems, including Yardi.
• Availability to respond to emergencies and work on call, including evenings, weekends, and holidays.
• Valid driver’s license and a satisfactory driving record for the previous 12 months.

Preferred

• Additional education, technical training, or certifications related to property management, facilities management, or building maintenance.
• Experience supporting a Class A multifamily community.