Service Department Administrative Assistant & Coordinator

Mechanical Concepts, LLC; Shreveport (LA); On-site; USD 20,664 - 27,552; Full time

Benefits offered by this job

Health insurance (½ paid)

401K plan with matching

Paid holidays (8 per year)

Job summary

A major HVAC manufacturer’s representative is looking for an Administrative Assistant for their Service Department in Shreveport, LA. The role involves managing clerical tasks, assisting service coordinators and managers, and handling inventory and vendor claims. Candidates should have excellent communication skills, knowledge of Microsoft Office, and experience with inventory is a plus. The position offers health insurance, a 401K plan with matching, and paid holidays.

Qualifications

• Excellent communication skills for interpersonal interaction.
• Proficient in Microsoft Office applications.
• Experience in inventory management is advantageous.

Responsibilities

• Handle day-to-day clerical tasks for service operations.
• Assist Service Coordinators and managers in various tasks.
• Receive material and maintain inventory for work orders.
• Resolve vendor claims for damaged materials.
• Monitor purchase orders and follow up with vendors.
• Track proposals and work change authorizations.

Skills

Good verbal and written communication skills

Familiarity with Microsoft Office (Outlook, Word, Excel)

Experience with receiving and inventory

Job description

A major HVAC manufacturer’s representative is looking for an Administrative Assistant for their Service Department in Shreveport, LA. The role involves managing clerical tasks, assisting service coordinators and managers, and handling inventory and vendor claims. Candidates should have excellent communication skills, knowledge of Microsoft Office, and experience with inventory is a plus. The position offers health insurance, a 401K plan with matching, and paid holidays.