Service Coordinator - Inspections

Sciens Building Solutions; Jacksonville (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Medical, dental, and vision plans

Life insurance

Tuition reimbursement

Disability insurance

Job summary

Sciens Building Solutions is seeking a Service Coordinator in Jacksonville, FL to manage scheduling of preventive maintenance and emergency calls, answer customer inquiries, and coordinate with technicians to ensure timely service.

The role requires strong organizational skills, 2+ years in customer service, and proficiency with Microsoft Office. You’ll handle communications, invoicing support, and data maintenance while delivering excellent customer service.

Qualifications

• Minimum 2 years of experience in customer service.
• Strong organizational skills and attention to detail.
• Ability to multi-task and remain calm under pressure.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.

Responsibilities

• Schedule preventative maintenance inspections and emergency calls.
• Answer customer calls and dispatch technicians as needed.
• Prepare and monitor service communications and documentation.
• Assist with pricing labor and materials per contract terms.
• Process work orders, invoices, and purchase orders when required.
• Maintain accurate customer data across databases and systems.
• Coordinate with other departments to ensure effective service delivery.

Skills

Customer service

Multitasking

Communication

Microsoft Office

Education

High school diploma or equivalent

Job description

THE POSITION IN A NUTSHELL

Sciens Building Solutions seeks a Service Coordinator responsible for interacting with existing and potential customers to ensure customer satisfaction and a positive company image. The Service Coordinator will perform scheduling of preventative maintenance inspections and emergency calls. This person will field customer calls, analyze issues, evaluate the situation and determine how best to handle.

WHAT YOU’LL BE DOING (and doing well!)

• Schedule preventative maintenance inspections and emergency calls. Utilize dispatch board to update and maintain all schedules for on time service while maintaining zero backlogs.
• Answer calls from customers. If needed, dispatch the proper technicians to handle any emergencies as required. Follow through to ensure resolution of all situations.
• Generate and monitor Service department’s internal and external correspondence regarding service technicians. This includes analyzing completed work orders for accuracy, and ensuring they are correct, complete and on time.
• Assist with performing accurate pricing of labor and/or materials as dictated by the contract for that particular customer.
• Prepare subcontract work order for invoicing, including test reports, deficiencies and quotes.
• Track and/or quote deficiencies.
• Update and maintain all customer information in all databases, including but not limited to: Service department inspection dates, contract information, new customers/sites and updated customer names and addresses.
• Dispatch appropriate technician(s) based on skill set required for each site or project.
• Generate and maintain schedules on a daily/weekly/monthly intervals. Field trouble calls, PM inspections, vacation schedule, and subcontractor schedule.
• Prepare and process work orders and invoices, when applicable; acquire purchase orders where customer requires.
• Display effective communication with customers; promptly follow up on customer inquiries, tracking special needs requests, reports and copies as needed.
• Material requisition: prepare and process accurate purchase requisitions for purchasing.
• Complete service contract cancellation form(s) and submit with back up for processing.
• Coordinate customers’ service requirements with other appropriate departments, as necessary, to ensure effective customer service.
• Provide accurate information to Accounting to ensure one-day billing processing.

What We Like About You

• High school diploma or equivalent.
• Two to five years of experience in customer service.
• Strong organizational skills.
• Ability to multi-task and remain calm under pressure.
• Possess sound decision-making skills and practical judgment priorities.
• Ability to encourage and motivate people with positive attitude.
• Interest in helping and working with customers.
• Computer literate: Working knowledge of Microsoft Outlook, Excel, Word, and PowerPoint.

What We’re Bringing To The Table

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.