Service Coordinator II

Daikin Applied Americas; Tampa (FL); On-site; USD 81,967,000 - 134,729,000; Full time

Job summary

Daikin Applied Americas in Tampa, FL is seeking a Sr Service Coordinator to support scheduling, invoicing, and communications with customers and technicians. The role involves coordinating startups, tracking hours, and ensuring timely paperwork and payments.

You will work with field teams and office staff to keep operations running smoothly. Ideal candidates bring HVAC experience, familiarity with service tracking software, and strong MS Office skills.

Qualifications

• High School Diploma or GED.
• 6–8 years of related experience in mechanical, electrical, or plumbing service.
• Bachelor’s degree may be considered in lieu of work experience.
• Experience with HVAC Technicians preferred.
• Experience with Astea or other service tracking software.
• Proficient in Microsoft Office Suite.

Responsibilities

• Schedule and dispatch technicians for startup, repairs, warranty, and maintenance.
• Handle customer inquiries and route technical questions to the right resource.
• Track time and attendance for technicians.
• Coordinate startups and communicate with customers on scheduling and progress.
• Invoice and bill customers.
• Assist with local office AP/AR functions and follow up on payments.
• Coordinate warranty administration, parts orders, and shipments.
• Answer phones and greet customers professionally.
• Assist new hires with paperwork and HR onboarding on day one.
• Maintain OSHA logs.
• Enter data into ERP system for work orders, customers, and technician hours.
• Ensure timely close-out of work orders and proper paperwork filing.
• Gather prevailing wage data and report hours for PW jobs.
• Maintain office equipment and supplies.
• Provide initial notification of Workers’ Compensation claims.

Skills

HVAC knowledge

Scheduling

Customer communication

Education

High School Diploma or GED

Bachelor's degree (in lieu of experience)

Tools

Astea

Microsoft Office

Job description

Join the world’s largest HVAC company, named by Forbes as one of America’s Best-In-State Employers 2025!

Daikin Applied is seeking a Sr Service Coordinator. You will have the ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location:

Tampa, FL - In-Office

Your Responsibilities:

• Work with Technician Supervisor and/or Operations, Service Center or District Manager in scheduling and dispatching of technicians for jobs (Startups/repairs, warranty, maintenance)
• Handle customer inquiries and routes questions of technical nature to the appropriate resource
• Tracking of time and attendance for technicians
• Coordinate job startups and maintain communication with the customer regarding scheduling for the startup and follow-up on jobs in progress/completed
• Invoice and bill customers
• Assist in performing local office AP/AR functions and follows up with customer to ensure that payment has been received
• Coordinate warranty administration process, parts orders, and track shipments
• Answer telephones and greet customers while maintaining professional and courteous customer contact
• Assist new hires in the completion of their new hire paperwork, complete employer required sections of forms (I-9) and ensure that it is sent to Human Resources on the new employee’s first day of employment
• Maintain OSHA logs
• Enter all information and maintain information into Enterprise Resource System. This includes work orders, new customer information, and technician hours for billing purposes
• Ensure timely close-out on all work orders and that all associated paperwork (P.O., etc.) is received and filed with the proper job
• Responsible for gathering local prevailing wage rate and completing sending hours worked by Technicians on those PW jobs to Human Resources
• Maintain filing for and office equipment (copier, telephone, fax, etc.)
• Provide initial notification of Workers Compensation claims to insurance carrier

Your Qualifications:

• High School Diploma or GED
• 6 - 8years of related experience inmechanical, electrical, or plumbing service field
• Bachelor’s degree may be considered in lieu of work experience
• Experience working with HVAC Technicians (preferred)
• Experience with Astea and/or any other service tracking software
• Proficient knowledge of Microsoft Office Suite

Your Benefits:

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:

• Multiple medical insurance plan options + dental and vision insurance
• 401K retirement plan with employer match
• Paid time off and company paid holidays
• Paid sick time in accordance with the federal, state and local law
• Tuition Reimbursement after 6 months of continuous service

Work visa sponsorship is not available for this position.

The typical hourly pay rate for this position ranges from $28.61 - $47.04 USD Hourly in Florida. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you’re looking for an engaging career with growth opportunities in a supportive environment, you’ll love a career at Daikin Applied!

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you’re looking for an engaging career with growth opportunities in a supportive environment, you’ll love a career at Daikin Applied!