Service Coordinator II

Daikin Applied; Tampa (FL); On-site; USD 40,000 - 65,000; Full time

Job summary

Daikin Applied, the world’s largest HVAC company, invites an experienced Sr Service Coordinator to join its Tampa in-office team. You will coordinate startup and maintenance dispatches, manage customer inquiries, and oversee billing and records in a fast-paced service environment.

The role requires strong organization, attention to detail, and proficiency with service-tracking software and MS Office. You will collaborate with technicians and supervisors to ensure timely, high-quality service

Qualifications

• High School Diploma or GED required.
• 6–8 years of related experience in mechanical, electrical, or plumbing service.
• Bachelor's degree may be considered in lieu of work experience.
• Experience working with HVAC Technicians (preferred).
• Experience with Astea and/or any other service tracking software.
• Proficient knowledge of Microsoft Office Suite.

Responsibilities

• Schedule and dispatch technicians for startups, repairs, warranty, and maintenance.
• Handle customer inquiries and route technical questions to the right resource.
• Track technician time and attendance.
• Coordinate job startups and communicate scheduling with customers.
• Invoice and bill customers for services rendered.
• Assist in local office AP/AR processes and follow up on payments.
• Coordinate warranty administration, parts orders, and track shipments.
• Answer calls and greet customers with professional contact.
• Assist new hires with onboarding paperwork and I-9 processing.
• Maintain OSHA logs and accurate data in the ERP system.
• Ensure timely close-out of work orders and proper filing of paperwork.
• Gather local prevailing wage rates and report technician hours for PW jobs.
• Maintain office equipment and supplies.
• Provide initial notification of Workers Compensation claims to insurer.

Skills

HVAC field experience

Customer service

Scheduling & dispatching

Time tracking

Education

High School Diploma or GED

Bachelor's degree considered in lieu of experience

Tools

Astea

Microsoft Office

Job description

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025!

Daikin Applied is seeking aSr Service Coordinator. You will have the ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor!

Location: Tampa, FL - In-Office

Your Responsibilities

• Work with Technician Supervisor and/or Operations, Service Center or District Manager in scheduling and dispatching of technicians for jobs (Startups/repairs, warranty, maintenance)
• Handle customer inquiries and routes questions of technical nature to the appropriate resource
• Tracking of time and attendance for technicians
• Coordinate job startups and maintain communication with the customer regarding scheduling for the startup and follow-up on jobs in progress/completed
• Invoice and bill customers
• Assist in performing local office AP/AR functions and follows up with customer to ensure that payment has been received
• Coordinate warranty administration process, parts orders, and track shipments
• Answer telephones and greet customers while maintaining professional and courteous customer contact
• Assist new hires in the completion of their new hire paperwork, complete employer required sections of forms (I-9) and ensure that it is sent to Human Resources on the new employee's first day of employment
• Maintain OSHA logs
• Enter all information and maintain information into Enterprise Resource System. This includes work orders, new customer information, and technician hours for billing purposes
• Ensure timely close-out on all work orders and that all associated paperwork (P.O., etc.) is received and filed with the proper job
• Responsible for gathering local prevailing wage rate and completing sending hours worked by Technicians on those PW jobs to Human Resources
• Maintain filing for and office equipment (copier, telephone, fax, etc.)
• Provide initial notification of Workers Compensation claims to insurance carrier

Your Qualifications

• High School Diploma or GED
• 6 - 8years of related experience inmechanical, electrical, or plumbing service field
• Bachelor's degree may be considered in lieu of work experience
• Experience working with HVAC Technicians (preferred)
• Experience with Astea and/or any other service tracking software
• Proficient knowledge of Microsoft Office Suite

Your Benefits

Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements:

• Multiple medical insurance plan options + dental and vision insurance
• 401K retirement plan with employer match
• Paid time off and company paid holidays
• Paid sick time in accordance with the federal, state and local law
• Tuition Reimbursement after 6 months of continuous service

Work visa sponsorship is not available for this position.

The typical hourly pay rate for this position ranges from $28.61 - $47.04 USD Hourly in Florida. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!