Service Coordinator

Vertiv; Westerville (OH); On-site; USD 48,000 - 68,000; Full time

Job summary

Vertiv is hiring a Service Coordinator in the Services Scheduling and Planning group in the United States. The role focuses on scheduling, directing technicians, and ensuring service execution to meet contractual requirements. It supports high-volume, fast-paced work with strong communication and organizational skills.

The position is full-time (40 hours/week, M-F). Prior appointment setting/scheduling experience is preferred, and success depends on driving on-time PMs, coordinating field

Qualifications

• High School Diploma or GED required.
• Associate degree or equivalent experience preferred.
• 3–5 years of field services scheduling experience preferred.
• Excellent communication skills, both written and verbal.
• Excellent customer service skills.
• Strong resource management skills.
• Detail oriented and highly organized.
• Proficient in MS Office and scheduling software.

Responsibilities

• Assist Customer Engineer with all rescheduled PMs by updating the RSCH customer notes.
• Maintains a master schedule of all CE's daily service activity/events on the Managers Board.
• Dispatch scheduled events, warranty, start-up, load banking, special testing, battery replacements, and scheduled maintenance.
• Ensure quality oriented and timely PM completions, start-ups, and service calls.
• Coordinate preventative maintenance service for all customers within the District including services provided by Service Partners (SP).
• Monitor and manage scheduling of all Customer Engineer's (CE's) and SP service events within the district geographic service area, including assisting scheduling of preventative maintenance, emergency service (in coordination with the CRC), warranty, and start-up.
• Manage the site activation/cancellation activity on Service Partner Web (SPW) for new and pending contracts.
• Provide physical tags to SP to attach to new equipment.
• Review and modify PM schedule dates before releasing tickets to field.
• Monitor and track preventative maintenance to ensure on time completion and contract compliance.
• Maintain and communicate start-up scheduling.
• Prepare and maintain weekend work calendar/duty tech schedule.
• Provide PM/FCN due reports to CE to assist in scheduling PM's and FCN's.
• Other Duties as assigned

Skills

Communication skills

Customer service

MS Office

Multitasking

Detail oriented

Organization

Scheduling tools

UPS/Power knowledge

Education

High School Diploma or GED

Associate degree or equivalent experience

Tools

MS Office

Job description

Job Description

The Service Coordinator is a critical role in Vertiv Services Scheduling and Planning group responsible for scheduling, directing technicians and ensuring execution of service activities. This position contributes to the company by ensuring that all work orders are fulfilled to meet contractual requirements, maximizing revenue, nurturing internal and external customer relations, and building a positive image. The position is best suited for individuals who enjoy performing routine tasks, can handle a high-volume of work, is self-motivated, is customer focused, has good verbal and written communication skills, strong planning and organizational skills and is solutions and results oriented. This is a full-time, 40 hours/week M-F position. Prior appointment setting/scheduling experience is preferred.

Responsibilities

• Assist Customer Engineer with all rescheduled PM's by updating the RSCH customer notes.
• Maintains a master schedule of all CE's daily service activity/events on the Managers Board.
• Dispatch scheduled events, warranty, start-up, load banking, special testing, battery replacements, and scheduled maintenance
• Ensure quality oriented and timely PM completions, start-ups, and service calls
• Coordinate preventative maintenance service for all customers within the District including services provided by Service Partners (SP).
• Monitor and manage scheduling of all Customer Engineer's (CE's) and SP service events within the district geographic service area, including assisting scheduling of preventative maintenance, emergency service (in coordination with the CRC), warranty, and start-up. Power District Operations Coordinators also assist scheduling of load banking (requirements, ordering, pickup & delivery) and test equipment.
• Manage the site activation/cancellation activity on Service Partner Web (SPW) for new and pending contracts.
• Provide physical tags to SP to attach to new equipment.
• Review and modify PM schedule dates before releasing tickets to field.
• Monitor and track preventative maintenance to ensure on time completion and contract compliance.
• Maintain and communicate start-up scheduling.
• Prepare and maintain weekend work calendar/duty tech schedule.
• Provide PM/FCN due reports to CE to assist in scheduling PM's and FCN's.
• Other Duties as assigned

Qualifications

• High School Diploma or GED
• Associate degree or equivalent experience
• 3-5 years of field services scheduling experience preferred.
• Ability to use a personal computer and job-related software.
• Excellent communication skills, both written and verbal.
• Excellent customer service skills.
• Strong resource management skills.
• Detail-oriented and strong organization skills.
• Proficient in MS Office.
• Ability to work and multi-task in a fast-paced environment.
• Ability to use general office equipment.
• General understanding of or the ability to learn UPS/Power/Battery/Thermal topology and applications.
• Experience with software scheduling tools preferred.

Physical & Environmental Demands

• No Special Physical Requirements

Time Travel Required

• None