Service Coordinator

Southland Industries; Virginia (MN); On-site; USD 51,000 - 66,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

cap) and immediate 100% vesting

Medical, dental, and vision insurance

Annual bonus program

Term life, AD&D and voluntary life

Disability income protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Job summary

Southland Industries is seeking a Service Coordinator to support the service team across office and job sites. You will handle data entry, reporting, subcontracts, billings, and client communications, coordinating with the Service Manager and field supervisors to ensure quality and on-time delivery.

ESSENTIAL DUTIES include maintaining account information, preparing billings, tracking maintenance schedules, and ensuring contract requirements are met while providing excellent customer service.

Qualifications

• Minimum high school diploma or GED.
• Associate degree (AA) preferred.
• 4+ years related experience and/or training, or equivalent combination of education and experience.
• Strong verbal and written communication skills.
• Ability to set priorities and multi-task.
• Competent analytical skills.
• Excellent customer service skills.
• Ability to write routine reports and correspondence.
• Proficient in Excel.
• Excellent communication, writing and organizational skills.
• Critical reasoning, good work ethics and flexibility.

Responsibilities

• New Customer Setup.
• Vendor Set Up/Credit Applications.
• COINS (ERP system) data entry and reporting – book quoted service order, enter budget, change orders, subcontract agreements, change orders, and job cost reports.
• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll when applicable.
• Tracks daily progress of Quoted Service Orders; analyze incurred costs, budget and profitability.
• Prepares and submits monthly billings with all required supporting documentation according to contract requirements.
• Communicates with customers to ensure work performed meets or exceeds their expectations; arrange follow-up visits as necessary.
• Responds to customer inquiries and resolves or escalates customer concerns or complaints, as appropriate.
• Meets with assigned Service team supervisors weekly; identify and coordinate upcoming work through to completion.
• Escalated support to follow up with clients regarding outstanding A/R.
• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates.
• Enters service agreements into system; ensures each customer’s account information is updated.

Skills

Excel proficiency

Communication skills

Multitasking

Analytical skills

Customer service

Education

High school diploma or GED

Associate degree preferred

Tools

COINS ERP system

Job description

Position Summary

The Service Coordinator will work closely with the Service Manager, Field Supervisors and other department team members to performing his/her duties and will report to the Service Business Supervisor.The Service Coordinator is responsible for providing support to the service team, which may include data entry, reporting, and general office and administration duties to support both job sites and main office activities.

Position Details

• New Customer Setup

• Vendor Set Up/Credit Applications

• COINS (ERP system) data entry and reporting – book quoted service order, enter budget, change orders, subcontract agreements, change orders, and job cost reports.

• Assembles and tracks subcontracts, change orders, insurance certificates, billings, lien releases, and certified payroll when applicable

• Tracks daily progress of Quoted Service Orders.Analyze incurred costs, budget and profitability.

• Prepares and submits monthly billings with all required supporting documentation according to contract requirements.

• Communicates with customers to ensure work performed meets or exceeds their expectations.Arrange follow-up visits, as necessary

• Responds to customer inquiries and resolves or escalates customer concerns or complaints, as appropriate.

• Meets with assigned Service team supervisors weekly.Identify and coordinate upcoming work, through to completion.

• Escalated support to follow up with clients regarding outstanding A/R.

• Updates and retains customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates.

• Enters service agreements into system. Ensures each customer’s account information is

• and updated (special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates.

• Coordinates subcontracts, tools, materials and/or other specific agreement requirements.

• Creates Maintenance Agreement Welcome Email Package and Client binder for turnover meeting.

• Monitors maintenance schedule for manpower reports. Prepares yearly, quarterly and monthly schedule outline for planned maintenance.Identify potential impacts, flag and advise management team.

• QC completed maintenance reports to ensure scope, and all contract requirements are met.

Qualifications

• Minimum high school diploma or GED

• Associate degree (AA) preferred

• 4+ years related experience and/or training, or equivalent combination of education and experience

• Strong verbal and written communication skills

• Ability to set priorities and multi-task

• Competent analytical skills

• You have excellent customer service skills.

• You can write routine reports and correspondence

• Proficient in Excel

• Excellent communication, writing and organizational skills

• Critical reasoning, good work ethics and flexibility

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting

• Medical, dental, and vision insurance (100% paid for employee)

• Annual bonus program based upon performance, achievement, and company profitability

• Term life, AD&D insurance, and voluntary life insurance

• Disability income protection insurance

• Pre-tax flexible spending plans (health and dependent care)

• Paid parental leave

• Paid holidays, vacation, and personal time

• Training/professional development opportunities and company-paid memberships for professional associations and licenses

• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued,

To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Virginia this ranges from $51,022.00 - $66,328.00 plus annual incentive, benefits, and retirement program as outlined above.

External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).