Service Coordinator

Tech24; Ontario (CA); On-site; CAD 38,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

Company equipment provided

Generous PTO and holidays

Comprehensive benefits

401(k) with company match

Employee assistance program

Job summary

Tech24 is seeking a Service Coordinator in Ontario, CA to support daily service operations and project coordination. You will work closely with project managers, technicians, subcontractors, and customers to ensure projects and service work are scheduled, documented, and completed efficiently.

You will manage schedules, track progress, coordinate resources, and maintain clear communication across teams. The role requires organization, attention to detail, and the ability to juggle priorities in

Qualifications

• 2-3 years of experience in service coordination, project coordination, dispatching, or administrative support required.
• Experience in HVAC, refrigeration, construction, or foodservice service industries is a plus.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills, both verbal and written, and proficiency with Microsoft Office.

Responsibilities

• Coordinate service projects and support project managers with scheduling, documentation, and communication.
• Monitor project progress and prepare status updates and reports for leadership.
• Assist with scheduling technicians, subcontractors, and other resources to support project timelines.
• Coordinate communication between project managers, technicians, subcontractors, and customers throughout the project lifecycle.
• Maintain and manage project documentation including project plans, schedules, and scope details.
• Support administrative tasks including billing coordination, invoice reconciliation, and expense tracking.
• Issue purchase orders to vendors, suppliers, and subcontractors as needed.
• Coordinate equipment deliveries, materials, and job readiness with customers and vendors.

Skills

Project coordination

Customer communication

Microsoft Office

Multi-tasking

Tools

MS Office

Job description

Why Join Tech24?

At Tech24, We Invest In Our People So They Can Focus On Delivering Exceptional Service. When You Join Our Team, You Can Expect

• Weekly Pay – Reliable pay, every week
• Fully Equipped for Success – Company computer and equipment provided
• Work-Life Balance – Generous paid time off, paid holidays, and your birthday off
• Comprehensive Benefits – Medical, dental, vision, and short-term disability coverage (effective 1 st of the month following your date of hire)
• Company-Paid Protection – Long-term disability and basic life insurance at no cost to you
• Retirement Planning Made Easy – 401(k) with company match and immediate vesting
• Employee Assistance Program (EAP) – Free, confidential counseling and support for you and your family, including financial and legal resources

UST – A Tech24 Company

Location: Ontario, CA

Compensation Range: $24

Why Join Tech24?

At Tech24, We Invest In Our People So They Can Focus On Delivering Exceptional Service. When You Join Our Team, You Can Expect

• Weekly Pay – Reliable pay, every week
• Fully Equipped for Success – Company computer and equipment provided
• Work-Life Balance – Generous paid time off, paid holidays, and your birthday off
• Comprehensive Benefits – Medical, dental, vision, and short-term disability coverage (effective 1 st of the month following your date of hire)
• Company-Paid Protection – Long-term disability and basic life insurance at no cost to you
• Retirement Planning Made Easy – 401(k) with company match and immediate vesting
• Employee Assistance Program (EAP) – Free, confidential counseling and support for you and your family, including financial and legal resources

Position Summary

As part of the UST team and the broader Tech24 network, the Service Coordinator plays a key role in supporting daily service operations and project coordination. This position works closely with project managers, technicians, subcontractors, and customers to ensure projects and service work are scheduled, documented, and completed efficiently.

The Service Coordinator is responsible for managing schedules, tracking project progress, coordinating resources, and maintaining clear communication between internal teams and customers. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced service environment.

Key Responsibilities

• Coordinate service projects and support project managers with scheduling, documentation, and communication
• Monitor project progress and prepare status updates and reports for leadership
• Assist with scheduling technicians, subcontractors, and other resources to support project timelines
• Coordinate communication between project managers, technicians, subcontractors, and customers throughout the project lifecycle
• Maintain and manage project documentation including project plans, schedules, and scope details
• Support administrative tasks including billing coordination, invoice reconciliation, and expense tracking
• Issue purchase orders to vendors, suppliers, and subcontractors as needed
• Coordinate equipment deliveries, materials, and job readiness with customers and vendors
• Facilitate subcontractor coordination and payment processing as required
• Communicate directly with customers to confirm scheduling, readiness, and project updates
• Build and maintain professional relationships with equipment dealers, customers, and subcontractors
• Update service activity, estimates, and status updates within customer portals when required
• Ensure safety standards and company policies are followed by all team members involved in the project
• Utilize Company software and Microsoft Office tools to track and manage work orders
• Communicate project changes or updates to appropriate team members and leadership
• Maintain organized project records and ensure documentation accuracy
• Perform other duties as assigned to support service and project operations

Qualifications

• 2-3 years of experience in service coordination, project coordination, dispatching, or administrative support required
• Experience in HVAC, refrigeration, construction, or foodservice service industries is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills
• Strong problem-solving skills and ability to work under pressure
• Proficient with Microsoft Office and general computer systems
• Ability to work both independently and collaboratively with a team
• Dependable, professional, and customer-focused
• Self-motivated with the ability to follow through on responsibilities with minimal supervision

Compensation Transparency

The advertised pay range for this position is $24. Final compensation will be determined based on factors such as experience, skills, qualifications, and market conditions.

Tech24 is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.

For more information about Tech24 and our career opportunities visit https://www.mytech24.com/careers/