Service Coordinator

United Service Technologies; Champagne (CA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

Paid time off

Holidays off

Birthday off

Medical coverage

Dental coverage

Vision coverage

Short-term disability

401(k) with company match

EAP – confidential counseling

Job summary

United Service Technologies (UST) is seeking a Service Coordinator to support daily service operations and project coordination. You will work closely with project managers, technicians, subcontractors, and customers to ensure projects are scheduled, documented, and completed efficiently.

The role emphasizes strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced service environment.

Qualifications

• 2–3 years in service coordination or project coordination.
• HVAC, refrigeration, construction, or foodservice experience a plus.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication.
• Ability to work independently and in a team.
• Proficient with Microsoft Office and general computer systems.

Responsibilities

• Coordinate service projects and support scheduling with managers and customers.
• Monitor progress and prepare status updates for leadership.
• Arrange technicians, subcontractors, and resources to meet timelines.
• Coordinate communication among project managers, technicians, subcontractors, and customers.
• Maintain project documentation including plans, schedules, and scope.
• Support billing coordination, invoice reconciliation, and expense tracking.
• Issue purchase orders to vendors and subcontractors as needed.
• Coordinate equipment deliveries and job readiness with customers and vendors.
• Communicate project changes to team and leadership.
• Maintain organized project records and ensure documentation accuracy.

Skills

Service coordination

Project coordination

Dispatching

Administrative support

Microsoft Office

Communication

Tools

MS Office Suite

Customer portals

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full Time Clerical Ontario, CA, US

UST – A Tech24 Company

Compensation Range: $24

Why Join Tech24?

At Tech24, we invest in our people so they can focus on delivering exceptional service. When you join our team, you can expect:

• Weekly Pay – Reliable pay, every week
• Fully Equipped for Success – Company computer and equipment provided
• Work-Life Balance – Generous paid time off, paid holidays, and your birthday off
• Comprehensive Benefits – Medical, dental, vision, and short-term disability coverage (effective 1 st of the month following your date of hire)
• Company-Paid Protection – Long-term disability and basic life insurance at no cost to you
• Retirement Planning Made Easy – 401(k) with company match and immediate vesting
• Employee Assistance Program (EAP) – Free, confidential counseling and support for you and your family, including financial and legal resources

Position Summary

As part of the UST team and the broader Tech24 network, the Service Coordinator plays a key role in supporting daily service operations and project coordination. This position works closely with project managers, technicians, subcontractors, and customers to ensure projects and service work are scheduled, documented, and completed efficiently.

The Service Coordinator is responsible for managing schedules, tracking project progress, coordinating resources, and maintaining clear communication between internal teams and customers. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced service environment.

Key Responsibilities

• Coordinate service projects and support project managers with scheduling, documentation, and communication
• Monitor project progress and prepare status updates and reports for leadership
• Assist with scheduling technicians, subcontractors, and other resources to support project timelines
• Coordinate communication between project managers, technicians, subcontractors, and customers throughout the project lifecycle
• Maintain and manage project documentation including project plans, schedules, and scope details
• Support administrative tasks including billing coordination, invoice reconciliation, and expense tracking
• Issue purchase orders to vendors, suppliers, and subcontractors as needed
• Coordinate equipment deliveries, materials, and job readiness with customers and vendors
• Facilitate subcontractor coordination and payment processing as requiredCommunicate directly with customers to confirm scheduling, readiness, and project updates
• Build and maintain professional relationships with equipment dealers, customers, and subcontractors
• Update service activity, estimates, and status updates within customer portals when required
• Ensure safety standards and company policies are followed by all team members involved in the project
• Utilize Company software and Microsoft Office tools to track and manage work orders
• Communicate project changes or updates to appropriate team members and leadership
• Maintain organized project records and ensure documentation accuracy
• Perform other duties as assigned to support service and project operations

Qualifications

• 2-3 years of experience in service coordination, project coordination, dispatching, or administrative support required
• Experience in HVAC, refrigeration, construction, or foodservice service industries is a plus
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills
• Strong problem-solving skills and ability to work under pressure
• Proficient with Microsoft Office and general computer systems
• Ability to work both independently and collaboratively with a team
• Dependable, professional, and customer-focused
• Self-motivated with the ability to follow through on responsibilities with minimal supervision

Compensation Transparency

The advertised pay range for this position is $24. Final compensation will be determined based on factors such as experience, skills, qualifications, and market conditions.

Tech24 is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.