Service Coordinator

Bosch Building Technologies LLC; Irvine (CA); On-site; USD 50,000 - 79,000; Full time

Benefits offered by this job

401K w/ company match

Paid Vacation/Sick/Holidays

Employee Assistance Program

Pet Insurance

Medical

Job summary

Bosch Building Technologies North America is seeking a Service Coordinator to schedule technicians, manage service work orders, and coordinate with customers to maximize productivity.

In this role you will oversee parts orders, time sheets, invoicing, and system updates, providing daily supervision to junior staff and ensuring service targets are met.

Qualifications

• High school diploma required.
• 3+ years in Service Coordinator or similar role, preferably in Security/Life Safety/Fire.
• Proficiency with MS Office Suite.
• Experience with Accounting and Dispatching software.
• Strong verbal and written communication skills.
• Empathy with stakeholders and problem-solving orientation.

Responsibilities

• Schedule specialists for service agreements and emergencies.
• Oversee work orders, time sheets and spare parts orders.
• Coordinate with field personnel, subcontractors, and customers.
• Ensure accurate records and timely billing/collections.
• Mentor Level I team members and support service objectives.

Skills

Scheduling

MS Office

Communication

Empathy

Customer service

Problem solving

Experience in Security/Life Safety

Time management

Team mentorship

Education

High school diploma

5+ years experience in service coordination

Tools

MS Office Suite

Accounting software

Dispatching software

Service management systems

Job description

About Us

Backed by more than a century of Bosch innovation, Bosch Building Technologies North America is driven by a simple belief: buildings should protect, inspire, and empower the people inside them. We partner with organizations to create smart, connected environments that feel safer, work smarter, and support a more sustainable future. With decades of regional experience and teams rooted in communities across North America, we bring together integrated security, fire detection, building automation, and energy solutions, all delivered by people who genuinely care. Our experts are committed to excellence, guided by digital innovation, and passionate about creating experiences that make every building feel like it's working for you.

In 2026, Robert Bosch unified its global building technology integrator operations under the name of Bosch Building Technologies. As part of this transition, Paladin Technologies and Climatec combined their branch networks, creating a product-agnostic systems integrator focus on delivering flexible, future-ready solutions, offering customers an expanded, cross-domain service portfolio working as one cohesive team to deliver greater value under a stronger Bosch identity.

Full Time/Part Time

Full-time

Job Description

Job Summary: Service Coordinator responsible for scheduling technicians and specialists for service agreements, emergency calls, and time-and-material projects. Oversees service work order processing, time sheet review, spare parts orders, invoicing, and service management system updates to ensure efficient operations. Partners closely with field personnel, material coordinators, subcontractors, collections teams, customers, and other stakeholders to support project execution, maintain accurate records, and maximize productivity. Focuses on customer satisfaction, timely billing and collections, inventory accuracy, and effective communication across departments. Provides day-to-day guidance and mentorship to junior team members while ensuring service objectives and performance targets are consistently achieved.

Responsibilities:

• Manages the scheduling of specialists for all service agreements.
• Manages the day-to-day scheduling for emergency and T&M projects.
• Receives, verifies for accuracy, and enters service work orders and employee time sheets.
• Receives, verifies for accuracy, and execute orders received for spare parts.
• Is aware of customer satisfaction issues and coordinates with others as required to ensure this is maximized.
• Invoices for spare parts daily and T&M work weekly.
• Coordinates with the Material Coordinator to ensure employee truck stocks are kept accurate and material used from them and replaced to them is expedited in an accurate and timely fashion
• Coordinates material orders and timing with Material Coordinator to maximize cash flow and material handling efficiency.
• Works closely with the Collections department and other employees as required insuring timely collections for T&M, service agreements, and service construction.
• Coordinates with Subcontractors or internal installation team to achieve maximum value in
• services.
• Communicate with external organizations as required such as consulting engineers, building owners, and other contractors to ensure accurate and timely response.
• Communicate with internal employees as required to ensure that labor is accurate and timely and estimated productivity is achieved in all areas.
• Keep the service management system updated and employ it to achieve maximum productivity.
• Consistently meets role objectives while providing daily supervision and mentorship to Level I team members
• Other duties as assigned.

Required Qualifications:

• Minimum of a high school diploma.
• 3+ years of experience as a Service Coordinator or in a similar role, preferably in Security and Life Safety/ Fire or related field.
• Proficiency in basic computer systems, including MS Office Suite.
• Experience with Accounting and Dispatching software
• Strong verbal and written communication skills, with the ability to convey information clearly and concisely.
• Demonstrated ability to empathize with others' perspectives and creatively resolve issues to achieve positive outcomes and satisfaction for customers and employees.

Preferred Qualifications:

• 5+ years of experience as a Service Coordinator or in a similar role, preferably in Security and Life Safety/ Fire or related field.
• Experience with service management systems.
• Coins, Service Tradesoftware experience.
• Previous experience in coordinating material orders and scheduling.
• Reviewing service work orders and submitting to customers for review.
• Familiarity with industry-specific software and tools.
• Experience in Security and Life Safety/ Fire industries.

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (iesee, hear,speakand write clearly)in order tocommunicate with colleagues and/or customers; manual dexterityrequiredfor occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employeeencounterswhile performing the essential functions of this job.

• The office is clean, orderly, properlylightedand ventilated. Noise levels are considered low to moderate

Additional Information:

• Compensation: $24 - $38 per hour
• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Travel Requirements:
• Medical
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

Disclaimers

Equal Employment Opportunity Statement This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

U.S. and Canada Privacy Notice

United States and Canada residents have the right to receive additional notices about their personal information. To learn more, .

French Privacy Notice

French Canadian residents have the right to receive additional notices about their personal information. To learn more, .

Reasonable Accommodations If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [e-mail] . Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.

Pay Range $24.00 - $38.00 / hour

Pay Transparency

In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.