Service & Construction Admin Specialist

Guardian Fueling Technologies, Inc; Tennessee; On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Coverage

401K Match

Paid Holidays

Paid Vacation

Job summary

Guardian Fueling Technologies is seeking an organized administrative assistant to support the Service and Construction departments. Under the Branch Manager, you will handle clerical tasks, billing reviews, time-entry, and purchasing activities to keep operations running smoothly.

This role emphasizes accuracy, multitasking, and strong communication. Candidates should be proficient with Excel/MS Office and Comfortable with Great Plains or similar ERP software.

Qualifications

• High school diploma/GED required.
• Strong attention to detail and multitasking ability.
• Good knowledge of Excel/MS Office.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Self-starter with focus on process improvement.
• Great Plains experience a plus.
• Related work experience in service dispatching strongly.

Responsibilities

• Review Service Tickets for billing accuracy.
• Enter time worked for Service Technicians and Construction personnel in Great Plains – Time Track software.
• Close out Gilbarco/Warranty claims.
• Issue and receive Purchase Orders.
• Commission/Register new equipment installed.
• Review denied/past-due invoices.
• Obtain multiple trip approval for billing purposes.
• Assist construction manager with ordering equipment, setting up jobs and reviewing jobs for close out.

Skills

Attention to detail

Excel/MS Office

Multitasking

Verbal and written communication

Interpersonal skills

Process improvement

Service dispatching experience

Great Plains experience

Education

High school diploma/GED

Tools

Great Plains

Time Track

Job description

Guardian Fueling Technologies is seeking an organized administrative assistant to support the Service and Construction departments. Under the Branch Manager, you will handle clerical tasks, billing reviews, time-entry, and purchasing activities to keep operations running smoothly.

This role emphasizes accuracy, multitasking, and strong communication. Candidates should be proficient with Excel/MS Office and Comfortable with Great Plains or similar ERP software.