Service Billing Coordinator

Pacific Rim Mechanical; San Diego (CA); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Matching 401(k)

Paid Time Off

Paid Holidays

Job summary

Pacific Rim Mechanical is seeking a detail-oriented Service Billing Coordinator to manage billing, timecards, collections, and customer-specific billing requirements within the Service Department. The role supports purchasing, maintenance contracts in Wennsoft, and project jobs with a focus on accuracy and compliance.

The candidate should have 2+ years of billing experience, strong organization, and excellent communication skills.

Qualifications

• Two years billing experience or equivalent work-related experience.
• Attention to detail
• Basic computer skills and typing (Word, Excel)
• Knowledge of Wennsoft and CRM system a plus
• Must have strong organization skills.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High level of accuracy in handling billing and financial information.
• Time Management: Strong time management skills to handle a variety of tasks efficiently.
• Technical Skills: Proficiency with Wennsoft business system and other relevant software.
• Communication: Effective verbal and written communication skills.

Responsibilities

• Timecards: Manage and process timecards for accurate payroll and billing.
• Billing Entry: Enter and verify billing information to ensure accuracy and completeness.
• Collections: Handle collections activities to ensure timely payment from clients.
• Special Billings: Manage and execute special billing requests as per customer requirements.
• Certificate of Insurance: Ensure that Certificates of Insurance are up-to-date and compliant with customer needs.
• Maintenance Contracts: Maintain and update open maintenance contracts in the Wennsoft business system.
• Project Jobs: Assist in opening and managing project jobs as needed.
• Support Purchasing: Provide support to the purchasing team as required.

Skills

Billing experience

Attention to detail

Time management

Organization

Communication

Typing

CRM knowledge

Tools

Wennsoft

CRM system

Job description

We are seeking a detail-oriented and organized Service Billing Coordinator to join our Service Department. This role is pivotal in managing billing processes, timecard entries, collections, and ensuring compliance with customer-specific billing requirements. The ideal candidate will have strong time management skills and a keen eye for detail to support our team effectively.

Typical Duties:

• Timecards: Manage and process timecards for accurate payroll and billing.
• Billing Entry: Enter and verify billing information to ensure accuracy and completeness.
• Collections: Handle collections activities to ensure timely payment from clients.
• Special Billings: Manage and execute special billing requests as per customer requirements.
• Certificate of Insurance: Ensure that Certificates of Insurance are up-to-date and compliant with customer needs.
• Maintenance Contracts: Maintain and update open maintenance contracts in the Wennsoft business system.
• Project Jobs: Assist in opening and managing project jobs as needed.
• Support Purchasing: Provide support to the purchasing team as required.

Skills, Knowledge, Qualifications, & Experience:

• Two year billing experience or equivalent work-related experience required
• Attention to detail
• Basic computer skills and typing (word, Excel)
• Knowledge of Wennsoft and CRM system a plus
• Must have strong organization skills.
• Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High level of accuracy in handling billing and financial information.
• Time Management: Strong time management skills to handle a variety of tasks efficiently.
• Technical Skills: Proficiency with Wennsoft business system and other relevant software.
• Communication: Effective verbal and written communication skills.

$25-$33 per hour based on experience (FLSA Non-Exempt)

Full Benefits:

• Matching 401(k)
• Paid Time Off
• Paid Holidays

Equal Opportunity Employer

About Pacific Rim Mechanical:

Pacific Rim Mechanical is the premier mechanical contractor in Southern California.

And we got there by strict adherence to one simple philosophy...

Always do the right thing.

Since our company inception in 1987, our core values haven’t change. We still place the highest priority on honesty, integrity and respect for our customers and employees.