Service Advisor

TranSource; Casper (WY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Paid vacation

Job summary

TranSource is seeking a Truck Service Advisor to bridge customers and the service department. You will gather service needs, prepare repair orders, relay repair status, and coordinate with technicians to ensure timely repairs.

Responsibilities include obtaining vehicle information, communicating estimates, and maintaining detailed documentation for invoicing. Strong customer service and organization are essential for success in a dynamic shop setting.

Qualifications

• Strong customer service and communication skills.
• Ability to explain technical information clearly to customers.
• Good organizational skills and attention to detail.
• Ability to manage multiple repair orders and timelines.
• Willingness to work overtime or Saturdays when required.

Responsibilities

• Greet customers and determine service needs.
• Create accurate repair orders from customer concerns.
• Obtain vehicle information (mileage, VIN, etc.).
• Communicate repair status and costs to customers.
• Coordinate with technicians to schedule repairs.
• Provide repair estimates and update customers throughout the process.

Skills

Customer service

Communication

Problem solving

Organization

Work under pressure

Education

High school diploma or equivalent

Tools

Dealership software

Job description

Position Summary

The Truck Service Advisor serves as the primary point of contact between customers and the service department. This position is responsible for understanding customers’ service and repair needs, preparing accurate repair orders, communicating repair status and costs, and coordinating work with technicians and other service personnel.

The Truck Service Advisor helps ensure repairs are completed efficiently, customers remain informed, and all work is properly documented and invoiced.

Essential Duties and Responsibilities

• Greet customers and determine their truck service, maintenance, and repair needs.
• Create accurate and detailed repair orders based on customer concerns and requested services.
• Obtain necessary vehicle information, including mileage, unit number, VIN, engine information, and warranty details.
• Communicate customer concerns and repair instructions clearly to technicians.
• Coordinate with the Service Manager, Shop Foreman, technicians, and Parts Department to schedule and complete repairs.
• Provide customers with repair estimates, expected completion times, and updates throughout the repair process.
• Obtain customer authorization before performing additional repairs or exceeding approved estimates.
• Explain recommended repairs, completed work, charges, and warranty coverage to customers.
• Monitor open repair orders and follow up on delays, parts availability, technician findings, and completion status.
• Review technician notes, labor entries, parts charges, and outside services for accuracy before closing repair orders.
• Prepare repair orders for invoicing and ensure all required documentation is complete.
• Assist with manufacturer, extended-warranty, and internal repair documentation as needed.
• Maintain regular communication with fleet customers, owner-operators, drivers, and internal departments.
• Respond professionally to customer questions and concerns and assist in resolving service-related issues.
• Schedule service appointments and help prioritize emergency repairs and breakdowns.
• Maintain accurate customer and vehicle information in the dealership management system.
• Follow up with customers after repairs when appropriate to confirm satisfaction.
• Support the service department in meeting productivity, efficiency, customer-service, and profitability goals.
• Maintain a clean and professional customer service area.
• Follow all company safety policies, procedures, and applicable regulations.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required.
• Previous experience in a service advisor, customer service, trucking, automotive, diesel repair, or heavy-equipment environment preferred.
• General knowledge of diesel trucks, preventative maintenance, and common repair terminology preferred.
• Strong customer service and communication skills.
• Ability to explain technical information in a clear and understandable manner.
• Strong organizational skills and attention to detail.
• Ability to obtain and maintain Master Service Advisor certification through Mack.
• Ability to manage multiple repair orders, deadlines, and customer priorities.
• Ability to remain professional in high-pressure situations and when addressing customer concerns.
• Basic computer skills and the ability to learn dealership management and manufacturer systems.
• Ability to read and interpret repair orders, estimates, invoices, warranty information, and service documentation.

Knowledge, Skills, and Abilities

• Customer-focused and professional attitude.
• Effective verbal and written communication skills.
• Strong problem-solving and follow-up abilities.
• Ability to work effectively with customers, technicians, parts personnel, and management.
• Ability to accurately document customer concerns and technician findings.
• Basic understanding of labor times, parts pricing, repair estimates, and warranty procedures.
• Ability to prioritize work in a fast-paced service environment.
• Dependable attendance and ability to work scheduled hours, including overtime or Saturdays when required.

Physical Requirements

• Regularly required to sit, stand, walk, talk, hear, and use hands to operate computers and office equipment.
• Occasionally required to enter the shop area, inspect vehicles, climb into truck cabs, bend, stoop, or reach.
• Occasionally required to lift or move items weighing up to 25 pounds.
• Must be able to safely navigate a working truck service facility where noise, moving vehicles, tools, fumes, and varying temperatures may be present.
• Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform the essential functions of the position.

Work Environment

This position works primarily in an office and service-counter environment but regularly interacts with an active truck repair shop. The employee may occasionally be exposed to loud noise, diesel exhaust, oils, chemicals, moving vehicles, heavy equipment, and varying temperatures. Required personal protective equipment must be worn when entering designated shop areas.

What we offer:

• Competitive Compensation Package.
• Health, Vision, Dental and Life Insurance within 30 days of start.
• 401(k) with excellent company match.
• Vacation and Holiday pay starts accumulating from start date.
• Ongoing technical training.
• Advancement Opportunities.

Applicant will be asked to complete a background and drug test.

Equal Employment Opportunity

TranSource Truck & Equipment is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.