SERVICE ADMINISTRATOR

Equipment Depot; Itasca (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Equipment Depot in Itasca, IL is seeking a detail-oriented clerical assistant to support the service department. You will perform data entry for technician time cards, process invoices, and manage calls and documents daily.

The role emphasizes accuracy, organization, and timely handling of payroll and ERP entries, with responsibilities including scanning, filing, and coordinating with other teams to ensure smooth operation.

Qualifications

• Minimum high school diploma or equivalent.
• Experience with payroll/ERP systems preferred.
• Strong organizational and communication skills.

Responsibilities

• Enter technician time card information into the payroll system
• Post technician times into the ERP
• Answer inbound calls and route to correct department
• Scan service invoices and related documents
• Mail service invoices
• Maintain office supplies
• Process customer/vendor insurance requests
• Perform other clerical duties as assigned

Skills

Data entry

Phone handling

Time management

Clerical skills

Tools

ERP software

Payroll system

Document scanning

Job description

Position Summary

This position will provide assistance to the service department's day-to-day functions performing clerical duties.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Enter technician time card information into the payroll system
• Post technician times into the operating system (ERP)
• Answer in-bound calls and route to the correct department and or recipient
• Scanning of all service invoices and other documents as required
• Mailing of all service invoices
• Office supply control and replenishment
• Process customer / vendor insurance requests
• Perform other clerical duties assigned by management