Service Accounts Receivable Specialist

McKenney's Inc; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

McKenney's Inc. seeks an Accounts Receivable Specialist in Atlanta to collaborate with customers and internal teams to ensure timely payment of invoices and accurate submission to customers. The role supports process improvements in billing and AR across the Building Services Division.

Responsibilities include managing aging invoices, resolving unapplied payments, and maintaining a high level of customer service while adhering to SOPs and cross-functional teamwork.

Qualifications

• 1 year or more experience in billing or accounting.
• Proficient in Salesforce, Smartsheet, Dynamics and MS Office.
• High school diploma or GED required.

Responsibilities

• Communicate with customers, billers, and account managers to secure prompt payments.
• Review aging invoices to research and pay past-due items.
• Investigate unapplied customer payments and resolve them.
• Monitor the AR email inbox and post payments, adjustments, and corrections promptly.
• Follow SOPs for daily tasks and update them as needed.
• Collaborate with dispatch, billing, and accounting within Building Services Division.

Skills

Customer service

Communication

Attention to detail

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Salesforce

Smartsheet

Dynamics

MS Office Suite

Job description

JOB SUMMARY

The Accounts Receivable Specialist will work with external customers and internal teams to ensure timely service and project invoices are paid. This person will partner with the billing team to ensure all invoices are correctly submitted to our customers. The AR Specialist will also assist in efforts to streamline the processes related to billing and accounts receivable by identifying and documenting opportunities for process improvement and automation.

JOB RESPONSIBILITIES

• Communicate and follow up regularly with customers, billers, and account managers to ensure prompt payment of invoices
• Review and manage the aging invoice list to ensure past-due invoices are researched and paid
• Review, research, and resolve unapplied customer payments
• Monitor and manage accounts receivable email inbox
• Post all payments, adjustments, and payment corrections promptly
• Follow the Standard Operating Procedures (SOPs) for day-to-day tasks and update the SOPs as needed
• Collaborate with and support related teams within the Building Services Division and across the company, including dispatch, billing, and accounting.
• Provide exceptional customer service to internal and external customers
• Train new hires on AR and collections-related topics during orientation
• Cross-train and perform other support tasks as needed
• Work with supervisor to create and actively work on a career development plan
• Work to build and maintain professional working relationships with customers, account managers, and other business associates
• Perform additional assignments per supervisor's direction by division and company goals

BASIC QUALIFICATIONS

Education and Experience

• At least 1 year of experience in a billing or accounting role
• Proficient in Salesforce, Smartsheet, Dynamics, and Microsoft Office Suite
• High school diploma or GED

Knowledge, Skills, and Abilities

• Detail-oriented with strong organizational skills
• Strong problem-solving and critical-thinking skills
• Ability to prioritize work and handle multiple projects
• Excellent communication skills, both written and oral
• Well-developed sense of judgment and decision-making
• Must be a self-starter, with the ability to work well as part of a team and independently
• Ability to maximize efficiency and productivity in daily job functions
• Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
• Must demonstrate a passion for providing support to internal and external customers
• Must be able to maintain confidentiality and professionalism when appropriate
• Ability to display and maintain a consistent positive and professional attitude

PREFERRED REQUIREMENTS

• 3+ years of experience in the roles mentioned above
• Bachelor's degree or equivalent experience
• Experience working with customers and collections

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Work is normally performed in a typical interior/office environment
• Work may involve sustained use of a computer and phone
• No or very limited exposure to physical risk
• No or very limited physical effort required

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney's is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney's is a smoke-free and drug-free workplace.