Sentinel Administrative Assistant 4 - 19893

Northrop Grumman; United States; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Employee Discounts

Job summary

Northrop Grumman in Roy, UT, is seeking an Administrative Assistant 4 to provide high-level support to the Chief of Staff for the Office of Chief Engineer and the leadership team. You will manage calendars, coordinate travel, prepare executive communications, and act as a key point of contact with internal and external stakeholders.

The ideal candidate is proactive, highly organized, maintains confidentiality, and can juggle multiple priorities in a fast-paced environment while handling

Qualifications

• High School diploma/GED with a minimum of 6 years related work experience, including a minimum of 2 years supporting senior leadership.
• Must be a U.S. citizen with an active DoD Secret clearance and potential SAP approval.
• Must obtain Top Secret clearance, SCI access, and counter-intelligence polygraph if required.
• Proficiency with Microsoft 365 and virtual meeting platforms.
• Experience managing calendars, travel, and meeting logistics.
• Strong written and verbal communication; gatekeeper/liaison duties.
• Excellent organizational skills.

Responsibilities

• Manage complex calendars, schedule meetings, resolve conflicts.
• Coordinate domestic and international travel arrangements.
• Plan leadership meetings, town halls, and events; prepare materials.
• Prepare, edit, and format executive documents with high accuracy.
• Screen and route emails and requests; act as gatekeeper for the executive.
• Track action items and deadlines for the leadership team.
• Process expense reports and purchasing requests per procedures.
• Maintain organized electronic and paper records.
• Build relationships with internal and external stakeholders.

Skills

Calendar management

Travel planning

Executive support

Microsoft 365

Communication

Discretion

Organization

Education

High School diploma/GED

Tools

Outlook

PowerPoint

Excel

Word

Teams

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located in Roy, UT.

What You'll Get To Do:

The position requires a self-motivated professional who will provide high-level administrative and operational support to the Chief of Staff for the Office of Chief Engineer and the broader leadership team. This role manages complex calendars, coordinates senior‑level meetings and events, prepares executive‑level communications and presentations, and serves as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, exercises sound judgment and can effectively manage multiple priorities in a fast‑paced environment while maintaining strict confidentiality.

Essential Functions:

• Manage complex calendars, including scheduling meetings, resolving conflicts, and ensuring appropriate preparation time and materials for the executive.
• Coordinate domestic and international travel arrangements, including itineraries, transportation, lodging, and changes as needed.
• Plan and support leadership meetings, town halls, and other events (agenda development, materials preparation, logistics, minutes, and follow‑up actions).
• Prepare, edit, and format correspondence, reports, presentations, and other executive‑level documents with a high degree of accuracy and professionalism.
• Screen, prioritize, and route incoming emails, calls, and requests; respond on behalf of the executive where appropriate and elevate issues as needed.
• Track and support completion of action items, deadlines, and recurring deliverables for the executive and leadership team.
• Process and reconcile expense reports, purchasing requests, and other administrative transactions in accordance with company procedures.
• Maintain organized files and records (electronic and paper) to ensure easy retrieval and compliance with records‑management requirements.
• Build and maintain effective working relationships with internal partners and external stakeholders, representing the executive with professionalism and discretion.
• Handle sensitive and confidential information with the highest level of integrity and judgment.
• Anticipate the executive needs and ability to solve complex operational bottlenecks independently.
• Support special projects and ad‑hoc assignments as requested by the executive or HR/leadership.

This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine‑hour day Monday through Thursday to take every other Friday off.

Position Benefits:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• High School diploma/GED with a minimum of 6 years related work experience, including a minimum of 2 years of experience supporting senior leadership.
• Must be a U.S. citizen with an active U.S. Government DoD Secret security clearance at time of application, current and within scope, with an ability to obtain and maintain SAP approval within a reasonable period, as determined by the company to meet its business need.
• Must have the ability to obtain and maintain a U.S. Government DoD Top Secret clearance, SCI access, and complete a Counter‑Intelligence Polygraph examination, as determined by the company to meet its business need.
• Demonstrated proficiency with Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and virtual meeting platforms.
• Proven experience managing complex calendars, travel arrangements, and meeting logistics.
• Strong written and verbal communication skills, with the ability to draft and edit professional correspondence and presentations with an ability to act as effective gatekeeper and liaison
• Excellent organizational skills a