Administrative Assistant 4 - 12939-1

Northrop Grumman; United States; On-site; USD 58,000 - 96,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401k

Educational assistance

Life Insurance

Employee Assistance

Paid Time Off

Wellness resources

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 to support executives and internal clients in Roy, Utah. The role involves coordinating schedules, travel, meetings, and documentation while maintaining confidential information and assisting in major initiatives.

The candidate will handle office operations, manage calendars, prepare materials, and assist with event planning. A high school diploma with relevant experience or an associate degree is preferred, along with proficiency in

Qualifications

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
• Associates degree preferred.
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Responsibilities

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

Skills

Schedule management

Travel coordination

Document editing

Office administration

Education

High School Diploma or GED

Associates degree

Tools

Concur/ITRIP

I-Buy

NG My IT

SAP

Microsoft Office

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Defense Systems is seeking an Administrative Assistant 4 . This position is located in Roy, UT.

The selected candidates will be responsible for, but not limited to the following:

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Performs office functions such arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering mail.
• Assists in maintaining the organization's collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor's assignments.
• Makes domestic and international travel arrangements and prepares expense reports.
• Assists in event planning and activities of major organization initiatives and reviews. Operates independently to meet requirements of leadership team and offers expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.

This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resource

Basic Qualifications:

• Minimum High School Diploma/GED with six (6) years of additional education and/or experience.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.

Preferred Qualifications:

• Associates degree
• Experience in Concur/ITRIP, I-Buy, NG My IT, SAP.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel.

Primary Level Salary Range: $57,500.00 - $95,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO.

U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.