Sentinel Administrative Assistant 4 - 12017-1

Northrop Grumman; California (MO); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Health & Wellness Resources

Employee Discounts

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 to support the Sentinel Flight Test Director at Vandenberg Space Force Base, CA. The role involves comprehensive administrative duties across multiple teams and time zones, including travel coordination and onboarding of new employees.

Primary responsibilities include calendar management, preparing reports, arranging meetings, and supporting various programs.

Qualifications

• High School diploma or GED plus 6+ years as an administrative assistant or similar.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Experience organizing/maintaining/deconflicting schedules, meetings and travel.
• Strong interpersonal, communication and organizational skills.
• Ability to obtain and maintain US Government Secret security clearance.

Responsibilities

• Proactively manage calendars for assigned staff and schedule meetings.
• Support reporting and presentation requirements; collect data and prepare documents.
• Coordinate travel arrangements and process expense reports.
• Attend staff meetings, publish agendas and follow up on actions.
• Arrange internal/external meetings, reserve rooms and coordinate catering.
• Provide back-up support for other administrative staff as needed.

Skills

US government security clearance

MS Office

Schedule management

Communication

Organizational skills

Education

High School diploma/GED

Associates degree

Tools

Concur

Edge

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman's Sentinel Program has an opening for an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located at Vandenberg Space Force Base, CA. This position will report to the Sentinel Fight Test Director.

What You’ll Get To Do

Key responsibilities include performance of all administrative and support functions for the director and other leaders in Flight Test organization. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for travel. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Responsibilities

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned.
• Provide back-up support for other administrative staff as needed.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisors’ assignment.
• Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
• Manage facility footprint, coordinate with facilities team ongoing needs and changes.

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications

• High School diploma/GED with at least 6 years’ experience as an administrative assistant or similar.
• Ability to obtain and maintain a US Government Secret security clearance.
• Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements.
• Strong interpersonal, communication and organizational skills.

Preferred Qualifications

• Associates Degree.
• Active US Government Secret or Top-Secret security clearance.
• Proficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travel.
• Experience in planning, coordinating and overseeing catering for corporate meetings.
• Strong proofreading and document preparation skills.

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.