Senior Workflow Manager

MDW Associates; Washington (District of Columbia); Hybrid; USD 130,000 - 170,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Flexible leave policy

Job summary

MDW Associates is seeking a Senior Workflow Manager to support the Office of the Secretary of War Research & Engineering. The role is hybrid, with on-site work 2–3 days per week at the Pentagon in Washington, DC.

The candidate must hold an active Top Secret clearance with SCI eligibility and bring 10+ years of relevant experience. Responsibilities include reviewing reports, managing CATMS tasks, drafting documents for senior leadership, and ensuring timely, accurate correspondence.

Qualifications

• Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment.
• Experience and skills in providing correspondence management and coordination management support.

Responsibilities

• Review reports and correspondence for completeness, structure, content, and format.
• Monitor and triage tasks in the CATMS system to drive timely completion.
• Draft, review, and edit documents for senior leadership review and signature.
• Ensure communications to senior leaders are clear, accurate, and properly formatted.

Skills

Executive support

Correspondence management

Team collaboration

Education

Bachelor's degree

Tools

CATMS

Job description

MDW Associates is currently seeking a Senior Workflow Manager to support the Office of the Secretary of War Research & Engineering (OUSW(R&E)). The ideal candidate will be a self-starter who has a demonstrated ability to work as an integrated member of a team to achieve mission objectives.

This is a hybrid role that is on-site 2 to 3 days per week at the Pentagon in Washington, DC.

The Senior Workflow manager may perform a combination of some or all of the following duties:

• Review reports and associated correspondence packages for completeness, structure, content, and format.
• Ensure sufficiency of product (i.e., that the product is responsive to the originating request).
• Review products for clarity and readability and maintain awareness of all tasks within the organization, proactively seek out the status of each task, and engage throughout organization to drive tasks to timely completion.
• Analyze information from a variety of acquisition and program sources.
• Draft, review, and edit documents and prepare reports.
• Monitor the Correspondence and Task Management System (CATMS) database to ensure all taskers are handled and triaged appropriately and in a timely manner.
• Ensure that senior leadership decisions are clearly communicated via correspondence prepared for signature.
• Determine the acceptability of documents based on composition, coordination, and logical analysis.
• Monitor workload and precedence of tasks to direct prioritized changes to documents and routing based on rational well-founded priorities.
• Evaluate, based on the knowledge of the R&E organization/assigned office, tasks for completion within defined suspense dates, proactively track those actions for completion, and follow up as needed with the assigned office to drive tasks toward completion.
• Consistently meet deadlines, manage priorities, and handle sensitive information.
• Interact with and manage a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, Government Accountability Office (GAO), Office of Inspector General (IG), Combatant Commands, US and foreign industry, Office of Management and Budget (OMB) and Congress.
• Draft documents for review by senior leadership.
• Compose correspondence and memoranda requiring independent judgment as to content, ensure correspondence accuracy, format, spelling and grammar.
• Assemble enclosures, attachments, and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval, and signature.
• Route correspondence in accordance with approved distribution codes or other designated routing lists.
• Develop and maintain policies and standards to ensure records management programs comply with all applicable federal laws and agency regulations.
• Assist senior members of the staff overseeing all correspondence activities and statuses, including DoD directives and issuances pertinent to assigned office.

Required Experience/Skills:

• Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment is required.
• Experience and skills in providing correspondence management and coordination management support is required.

Preferred Experience/Skills:

• Experience with the OSD Correspondence and Task Management System (CATMS) is desired.
• Demonstrated experience working collaboratively on teams is highly desired.
• Experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag / General Officers), or Private Sector is desired.
• Background in NARA requirements for records management is highly desirable.

Education Requirement(s):

• Bachelor's Degree and minimum of 10+ years' recent and relevant experience as a Workflow Manager is required.

Security Requirement(s):

• Candidates for this position must hold an active Top Secret clearance with SCI eligibility.

Company Description

Incorporated in 2012, MDW is a small business headquartered in McLean, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.