Senior Workflow Coordinator

University of Oklahoma; Minnesota; Hybrid; USD 54,000 - 60,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

The Senior Workflow Coordinator for the Suicide Prevention Resource Center (SPRC) Communications Team at University of Oklahoma will provide project and process coordination to support development of high-quality resources that promote effective suicide prevention, taking SPRC materials from concept to publication.

This role is eligible for remote work depending on state of residence; duties include coordinating webinars, fact sheets, online courses, timelines, literature reviews, QA,

Qualifications

• Bachelor's degree is required.
• 18 months of experience in an educational setting.
• Equivalency/Substitution: 48 months of related experience may substitute for a Bachelor's degree (total 66 months).
• Strong communication and project coordination abilities.

Responsibilities

• Facilitates workflow for development of professional learning experiences and materials throughout the review and editing process.
• Delivers and coordinates feedback to SPRC Initiative teams on training and product development activities.
• Develops and monitors timelines for communications activities including materials formatting and course design.
• Conducts literature reviews and needs analyses to support training and fact-checking.
• Monitors quality assurance/improvement processes for trainings and products.
• Supervises consultants and delegates tasks to ensure timely delivery.
• Maintains project records and version control of materials.
• Plans and oversees cross-initiative projects and meetings, and summarizes outcomes.

Skills

Project coordination

Communication skills

Time management

Team supervision

Attention to detail

Microsoft Office

Zoom

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Zoom

Job description

Pay Range: Targeted salary $54,000 - $60,400 annually, based on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: Not required

For Best Consideration Date: 9-07-2026

Position Introduction

The Senior Workflow Coordinator for the Suicide Prevention Resource Center (SPRC) Communications Team will provide project and process coordination to support the development of high-quality resources that promote effective suicide prevention. This position will support all development processes involved in taking SPRC resources from concept to publication.

This position is eligible for remote work depending on state of residence.

Duties Include

• Facilitates workflow for development of professional learning experiences and materials (e.g., webinars, fact sheets, presentations, online courses, communities of practice) throughout the entire materials review and editing process within the communications team and ensures compliance with SPRC processes and procedures.
• Delivers and/or coordinates feedback to SPRC Initiative teams on planned training and product development activities in conjunction with the SPRC Director of Communications.
• Develops and monitors timelines for Communications Team activities including materials formatting, course design, review of program content, and development of instructional and support materials.
• Conducts literature reviews and needs analysis to support fact checking for training and products.
• Responsible for monitoring quality assurance/quality improvement processes for trainings and products.
• Supervises consultants and delegates workflow tasks across the Communications Team to track progress and assists in overcoming barriers to ensure timely delivery of training and products.
• Maintains project records and version control of materials under development.
• Plans and oversees special, time-limited cross-initiatives projects assigned by the SPRC Executive Director or the SPRC Director of Communications.
• Interfaces with Communications Team members, other SPRC Initiatives and staff, consultants, funding sources, and outside partner organizations to facilitate regular communication regarding materials development and review status and results and ensure information flows smoothly.
• Coordinates and schedules all relevant meetings for the Communications Team, sends Outlook invites or meeting links for online or in-person meetings, and provides summary notes and follow-up reminders as needed.
• Performs various duties as needed to successfully fulfill the function of the position.
• Evaluate project progress and produce comprehensive reports
• Supervise consultants and communicate directions and expectations effectively
• Read and interpret policy and procedure guidelines
• Will have excellent verbal and written communication skills
• Build and maintain positive relationships at all organizational levels
• Accuracy, attention to detail and problem-solving ability; able to anticipate roadblocks and move quickly to solve them
• Flexibility and adaptability in a fast-changing environment
• Proficient with Microsoft Office and Zoom

View Full Job Description

Required Education and Experience

• Bachelor's degree.
• 18 months of experience working in an educational setting.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 66 months of related experience.

Department Preferences

• Bachelor's degree in behavioral health, public health, communications, marketing, adult education, social sciences, or related field and at least 48 months coordinating a training, community education, behavioral health, workforce development, community coalition, or public health improvement project.

Special Indications

• Position subject to renewal based on availability of funds
• Remote work designation dependent upon approval

Hiring Contingent Upon a Background Check: Yes