Senior Workday Specialist

Loyola Marymount University; New York (NY); On-site; USD 103,000 - 139,000; Full time

Job summary

Loyola Marymount University seeks a seasoned Workday Administrator to manage configuration, security, and optimization across HR, Payroll, Benefits, Talent Acquisition, and Finance. You will serve as a functional/technical SME, lead business process design, and drive enhancements with cross-functional partners.

The role requires deep Workday knowledge, strong project leadership, and the ability to manage multiple priorities under supervision, delivering timely, compliant solutions across LMU's

Qualifications

• Bachelor's degree or equivalent experience; continue upgrading knowledge in HRIS/Workday.
• Minimum 5 years of Workday administration experience; leading projects.
• 3+ years in Workday Business Process configuration.
• 3+ years in Workday Security Administration.
• Experience across Core HCM/Compensation/Benefits/Absence/Recruiting.

Responsibilities

• Configure, maintain, and optimize Workday Business Processes.
• Design approvals, notifications, and routing logic across modules.
• Manage Workday security groups and role-based access controls.
• Lead Workday enhancements from requirements to deployment.
• Review biannual Workday releases and assess impact on processes and security.
• Support reporting, calculated fields, and dashboards.

Skills

Workday administration

Workday security

Business process design

Project leadership

Stakeholder management

Education

Bachelor's degree in Business Administration / CIS / related field

Tools

Workday

Job description

Under general supervision of the HRIS Manager this position is responsible for the administration, configuration, optimization, and support of the Workday platform. This role serves as a functional and technical subject matter expert, leading the design and maintenance of Workday business processes, security framework, and system enhancements while partnering closely with HR, Payroll, Benefits, Talent Acquisition, Finance, and IT. The ideal candidate possesses deep expertise in Workday Business Process configuration and Workday Security, along with strong project leadership and stakeholder management skills.

Position Specific Accountabilities

Workday Business Process Administration

• Configure, maintain, and optimize Workday Business Processes.
• Design approvals, notifications, condition rules, routing logic, and escalations.
• Analyze and improve HR, Talent, Recruiting, Compensation, and Payroll-related workflows.
• Identify opportunities to streamline and automate business processes.
• Document business process designs and configuration decisions.

Security Administration

• Manage Workday security groups, domain policies, and business process security policies.
• Design and maintain role-based security models.
• Conduct regular security audits and access reviews.
• Troubleshoot security-related issues and user access concerns.
• Ensure compliance with internal controls and data privacy requirements.

System Configuration & Support

• Configure and maintain Workday modules and functionality.
• Support system enhancements, tenant maintenance, and troubleshooting.
• Evaluate system impacts of organizational and process changes.
• Monitor data quality and perform corrective actions as needed.

Project & Enhancement Management

• Lead Workday enhancement initiatives from requirements gathering through deployment.
• Partner with cross-functional stakeholders to deliver solutions.
• Coordinate testing activities, including UAT and regression testing.
• Manage deployment schedules and change communications.

Release Management

• Review Workday biannual releases.
• Assess impacts to business processes, security, and functionality.
• Make recommendations regarding new features and enhancements.
• Lead testing and implementation activities.

Reporting & Data Analysis

• Support reporting, calculated fields, and dashboard development.
• Analyze system and workforce data to identify trends and opportunities.
• Assist with audits and compliance reporting requirements.

Other

• Represent LMU within the community and at professional organizations or associations, serve on committees as required.
• Performs other duties as assigned or requested.

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the LMU.

Communicate and employ interpersonal actions that models high standards of professional, responsible, accountable, and ethical conduct.

Demonstrate a commitment to outstanding customer service.

Requisite Qualifications

• Typically a Bachelor's Degree in Business Administration, Human Resources, Computer Information Systems, or related field or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of benefit regulation/policy changes.
• Minimum of 5 years of Workday administration experience. Experience leading Workday projects and enhancements.
• 3+ years of hands-on Workday Business Process configuration experience.
• 3+ years of Workday Security Administration experience.
• Experience supporting multiple Workday functional areas, including: Core HCM/Compensation/Benefits/Absence/Recruiting
• Exemplary communication skills (both written and oral) evidenced by background in investigations, preparing comprehensive reports, and general employee and management communication.
• Excellent analytical skills and knowledgeable about commonly used concepts, practices, and procedures within the HRIS field. Ability to adapt to changes and continuously meet deadlines.
• Highly developed organizational and analytic skills.
• Ability to manage multiple conflicting priorities; interacts effectively at all levels, solve practical problems and carry out responsibilities under general supervision.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Staff Regular Salary range $102,600.00 - $138,500.00 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society.

LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [e-mail] or by phone at [phone].

Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying.

Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions.

We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience.

We enroll an academically ambitious, multicultural, and socioeconomically diverse student body.

We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity.

Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship.

LMU is a unique and rewarding place to work.

As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment.

We are proud of the programs, benefits and services we provide our community.

We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.

EEO Statement Loyola Marymount University is an equal employment opportunity employer and prohibits unlawful discrimination on the basis of race, religious creed (including religious dress and grooming practices), color, national origin (including language and language use restrictions), ancestry, disability (mental and physical) including HIV and AIDS, legally protected medical condition (cancer-related or genetic characteristics), denial of Family and Medical Care Leave, marital status, sex (including pregnancy, childbirth, breastfeeding or related medical condition), gender, gender identity, gender expression, age 40 or over, military or veteran status, sexual orientation, genetic information or any other bases protected by federal (including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990), state or local law. The University does not discriminate on these bases, or any other basis protected by law, in the administration of any of its education or admissions policies, scholarship or loan programs, athletics, and other school-administered policies and programs, or in its employment policies and practices. All University policies, practices, and procedures are administered in a manner consistent with LMU's Jesuit identity and character. To learn more about the University's Statement of Non-Discrimination policy and related grievance procedures, click here. To report questions or concerns about sex-based discrimination, please contact [e-mail] or 310.568.6105. To learn more about Federal & State Employment Notices, click here: