Senior Typist

Livingston County, New York; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Livingston County is seeking a Senior Typist to perform keyboard-driven clerical work in the Civil Service department on a full-time basis. The role requires operating a keyboard, reviewing documents, and generating reports under general supervision, with potential supervisory duties for junior staff.

Required qualifications include a high school diploma and two years of keyboard-based clerical experience; residency within Livingston County or surrounding counties is preferred.

Qualifications

• Two years of full-time, paid experience in a clerical position involving the operation of a keyboard.

Responsibilities

• Works from rough draft or data to type accounting and financial statements, forms, letters, reports, and other materials.
• Reviews accounts and documents for completeness and accuracy.
• Handles routine correspondence with well-defined policies and procedures.
• Supervises inputting, issuing, and recording of applications, licenses, and permits.
• Assembles data from office records for reports and inputs payrolls.

Skills

Keyboarding

Clerical work

Data entry

Education

High school diploma

Job description

Posting number: 202601375

Department: Civil Service

Job classification: Senior Typist - FT

Posting type: Open

Categories: Clerical & Data Entry

Summary

RESIDENCY: Candidates must have been legal residents of the following jurisdiction(s) for at least four months immediately preceding the date of the application:

• Livingston County, or
• One of the following Counties: Allegany, Genesee, Monroe, Ontario, Steuben or Wyoming

APPLICANT QUALIFICATIONS: In order for an application to be approved, the applicant must clearly show the training, education, experience, and/or licensure/certification stated in the Typical Qualifications. All qualifying information must appear on the application form. No credit will be given for a Work Experience description that is unclear.

The work involves the performance of moderately difficult clerical duties involving the full-time or substantial part-time operation of a keyboard. The work is performed under general supervision permitting the exercise of independent judgment in carrying out details of the work. Specific instructions may be given for new or unusual assignments. Direct supervision may be exercised over the work of one or more subordinate clerical employees. Employees in this class may be assigned to produce acceptable copy by manipulating an alphanumeric keyboard and reviewing information on a display screen, which may require training to develop and/or increase these skills. In the County service, this employee is primarily involved in overseeing a complex clerical procedure which may not involve steady or recurring supervisory responsibilities. A Senior Typist does related work as assigned.

Examples of duties

• Works from rough draft or from data which is personally developed, types accounting and financial statements, statistical tabulations and data, form letters, memoranda, vouchers, reports, requisitions and other materials;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Conducts routine correspondence on matters where policies and procedures are well defined;
• Supervises and participates in the inputting, issuing and recording of applications, licenses and permits;
• Assembles a variety of data from office records for incorporation into various reports;
• Maintains personnel records, prepares and inputs payrolls;
• Performs and oversees the typing, processing, indexing, sorting, recording and filing of a variety of records and reports;
• Answers telephone, providing information to callers, taking messages and making appointments;
• Operates copying, computing, calculating and other office machines;
• May assign and review work of subordinates and instruct new employees in specialized clerical and keyboarding work of a unit; and
• Performs other related duties as assigned.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English; skill in keyboarding at a predetermined rate of speed; ability to plan and supervise the work of others which at times may be within specified limits; ability to understand and follow oral and written instructions; ability to get along well with others; ability to write legibly; clerical aptitude; good judgment; tact; courtesy; accuracy; physical condition commensurate with the demands of the position.

Qualifications

Applicants must meet all requirements for one of the following qualification options in order to be approved for examination and/or appointment:

Qualification Option #

1

2

Training/Education

• Possession of a high school diploma or equivalency diploma.

• N.A.

General experience

• Two years of full-time, paid experience in a clerical position involving the operation of a keyboard.

• Four years of full-time, paid experience in a clerical position involving the operation of a keyboard.

Supervisory experience

• None required.

License/ Certification

• N.A.

Other requirements

• None required.

Part-time service will be given prorated credit toward experience requirements.

Senior Typist – C in all divisions

Supplemental information

PROVISIONAL APPOINTMENT NOTICE: An individual who receives a provisional appointment must take the examination for the position title on the next occasion it is offered. In order to be eligible for a permanent appointment to the position, the provisional appointee must pass the exam and be ranked 1, 2, 3, or be tied in score with the individual ranked number 3 of those who are willing to accept appointment to the position. It should be understood that even if the provisional appointee is eligible for appointment, the employer may choose another candidate to fill the position on a permanent basis. Questions regarding provisional appointments should be directed to the Livingston County Human Resources Department.

NOTE: Livingston County residency is not a requirement for this position. However, Livingston County residents will be given preference in the hiring process.

Livingston County is an Equal Opportunity Employer. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation.