Senior Transaction Coordinator

CBRE; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

CBRE Senior Transaction Coordinator supports the real estate transaction management team, handling documentation for listing and voucher processing across commercial properties.

You will create and organize files for executed listing and commission agreements, manage trust accounts for earnest monies, and ensure compliance with local regulations. Strong organizational and communication skills are essential.

Qualifications

• High School Diploma or GED; up to 2 years of related experience.
• Commercial real estate or transactions experience preferred.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail and prioritization.

Responsibilities

• Prepare vouchers and manage listing and deal files in compliance with Real Estate regulations.
• Create files for executed listing and commission agreements and distribute renewal information to sales professionals.
• Maintain property signs inventory and process related purchase orders and budgets.
• Assist with managing trust accounts for earnest monies; process deposits and issue checks per local rules.
• Obtain verifications of contingencies to adhere to revenue recognition policies.
• Follow defined procedures and deliver outputs under supervision.

Skills

Communication skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

High School Diploma or GED

Bachelor’s degree (a plus)

Tools

Microsoft Office

Job description

About The Role

As a CBRE Senior Transaction Coordinator, you will support the real estate transaction management team and be responsible for documentation related to the transaction process flow including client listings and voucher processing. This position is part of the Brokerage job family. Brokers are responsible for the buying, selling, and leasing of industrial, office, retail, and other commercial properties on behalf of clients for occupation.

What You’ll Do

• Prepare vouchers used to collect the commissions due to the company. Manage all listing and deal files in compliance with Real Estate regulations.
• Create files for all executed listing and commission agreements and complete checklists. Distribute listing renewal information to sales professionals.
• Maintain property signs inventory. Complete signage purchase orders, and marketing budget forms.
• Assist with managing the trust accounts for earnest monies. This includes processing deposits and issuing checks per local rules and requirements.
• Obtain necessary verifications of contingencies to adhere to company revenue recognition policies.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience. Bachelor’s degree is a plus.
• Commercial real estate or transactions experience is preferred.
• Ability to follow basic work routines and standards in the application of work.
• Strong written and verbal communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
• Strong attention to detail, organization and prioritization skills.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Senior Transaction Coordinator position is $60,000 annually [or $28.85 per hour] and the maximum salary for the Senior Transaction Coordinator position is $75,000 annually [or $36.06 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).