Senior Training Coordinator

City of New York; New York (NY); On-site; USD 68,000 - 104,000; Full time

Job summary

The City of New York seeks a Senior Training Coordinator to oversee scheduling for Equipment and Safety trainings across the agency. You will work with Excel databases, the Learning Management System, and vendor invoices while coordinating with the Training Administration Manager.

You will supervise the administrative team in the manager's absence and collaborate with curriculum designers to evaluate safety programs and new hire orientation for seasonal staff. NYC residency required.

Qualifications

• A baccalaureate degree or equivalent with progressive clerical/administrative experience
• Administrative supervisory experience required or substituted by education as described in the minimum qualifications
• Equivalent combination of education/experience with supervisory experience will be considered

Responsibilities

• Schedule employees for Equipment and Safety trainings agency-wide
• Maintain Excel databases and Learning Management System data
• Manage vendor relations, service requests and invoices
• Supervise administrative staff in absence of Training Administration Manager

Skills

Excellent communication

Office software

Time management

HR relations

Public speaking

Education

Bachelor's degree or equivalent

Associate degree or 60 credits

High school diploma with experience

Tools

Excel

Microsoft Word

Outlook

Job description

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR BE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST.

Reporting directly to the Training Administration Manager, the Senior Training Coordinator will be responsible for overseeing the scheduling of employees for Equipment and Safety trainings. This includes, but is not limited to working with Excel databases, and the Learning Management system, conducting analysis to support training decisions. The Senior Training Coordinator will manage vendor relations including requesting services, reviewing invoices and liaising with the training Fiscal Officer regarding payments and funding, manage operations at training facilities for night training, work with curriculum designers and trainers to design and evaluate Safety programs and New Hire Orientation for seasonal field staff, schedule employees agency wide for FISA trainings. The Senior Training Coordinator will supervise the work of the administrative team in the absence of the Training Administration Manager.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Excellent oral and written communication, able to translate complex guidance into actionable steps - Proficiency in Excel, Microsoft Word and Outlook - Excellent organizational and time management skills, with a focus on improving processes. - Experience working in Human Resource Relations and Customer Service - Proficiency in Public Speaking

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $68,209.00 – $104,239.00