Senior Training Coordinator

Department of Transportation; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

City of New York seeks a Senior Training Coordinator to oversee employee scheduling for Equipment and Safety trainings and to analyze data for training decisions. You will work with the Learning Management System and manage vendor invoices while coordinating training facility operations, including night sessions.

You will supervise the admin team in the absence of the Training Administration Manager and coordinate agency-wide FISA trainings, contributing to program quality and compliance.

Qualifications

• Bachelor's degree plus two years of clerical/administrative experience, with one year in supervision.
• Associate degree or 60 credits plus three years of clerical/administrative experience including one year supervisory.
• Four-year high school diploma with four years of clerical/administrative experience including one year supervisory.
• Education/experience equivalency with one year of supervisory experience.

Responsibilities

• Oversee scheduling of employees for Equipment and Safety trainings and maintain Excel databases.
• Collaborate with Learning Management System and conduct analysis to support training decisions.
• Manage vendor relations, review invoices, and liaise with the training Fiscal Officer on payments.
• Coordinate training facilities operations for night trainings and work with curriculum designers.
• Supervise administrative staff in the absence of the Training Administration Manager.
• Schedule agency-wide for FISA trainings.

Skills

Excellent communication

Public speaking

Excel

Word

Outlook

Organizational skills

Time management

HR relations

Customer service

Education

Bachelor's degree

Associate degree / 60 credits

High school diploma + 4 years experience

Education/experience equivalency with supervisory experience

Tools

Learning Management System

Job description

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE, OR BE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST.

Reporting directly to the Training Administration Manager, the Senior Training Coordinator will be responsible for overseeing the scheduling of employees for Equipment and Safety trainings. This includes, but is not limited to working with Excel databases, and the Learning Management system, conducting analysis to support training decisions.

The Senior Training Coordinator will manage vendor relations including requesting services, reviewing invoices and liaising with the training Fiscal Officer regarding payments and funding, manage operations at training facilities for night training, work with curriculum designers and trainers to design and evaluate Safety programs and New Hire Orientation for seasonal field staff, schedule employees agency wide for FISA trainings.

The Senior Training Coordinator will supervise the work of the administrative team in the absence of the Training Administration Manager.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• 2. An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• 3. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Excellent oral and written communication, able to translate complex guidance into actionable steps
• Proficiency in Excel, Microsoft Word and Outlook
• Excellent organizational and time management skills, with a focus on improving processes.
• Experience working in Human Resource Relations and Customer Service
• Proficiency in Public Speaking

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.