Senior Trademark Paralegal

Marshall Gerstein; Chicago (IL); Hybrid; USD 105,000 - 135,000; Full time

Benefits offered by this job

Hybrid work policy

Learning & development

Career coaching services

Wellness benefits

Competitive salary

Job summary

Marshall, Gerstein & Borun LLP in Chicago seeks a Senior Trademark Paralegal to manage end-to-end trademark workflows for US and international portfolios, including filings, prosecution, renewals and enforcement, in collaboration with attorneys and clients.

The role emphasizes process improvement, quality control, and the use of modern tools, with a hybrid work policy (3 days in office, 2 days remote). Requires 10+ years' trademark paralegal experience and ABA-approved education.

Qualifications

• Bachelor’s degree and/or Paralegal Certificate from an ABA-approved program.
• Minimum of 10 years’ experience as a Trademark Paralegal in a law firm.
• Deep knowledge of U.S. trademark rules and procedures.
• Advanced proficiency with electronic legal research tools.
• Strong command of Microsoft Office (Word, Excel, PowerPoint).
• Exceptional attention to detail, organization, and accuracy.
• Clear, confident communicator who collaborates effectively with attorneys and peers.
• Professional judgment, discretion, and a high standard of confidentiality.
• Proactive problem-solver who takes ownership and initiative in a fast-paced environment.
• Thrives in a fast-paced, high-volume environment, managing multiple matters, shifting priorities, and deadlines with ease.
• Adapts readily to evolving responsibilities and strategic firm objectives.
• Flexible and responsive, with the ability to adjust hours as needed to meet business and client demands.

Responsibilities

• US & Foreign Trademark Filings: Manage process and workflow of US and foreign filings, prosecution, renewals and conflicts.
• Trademark Prosecution: Prepare and file new applications; draft goods/services specs; review specimens; prepare responses to the USPTO.
• UDRPs: Manage and assist with UDRPs and internet enforcement.
• Docketing: Monitor deadlines and maintain accurate records in docketing systems.
• Searches: Conduct preliminary / knockout trademark searches using USPTO, WIPO, and commercial databases; coordinate with vendors.
• Team Collaboration: Work closely with attorneys and support staff to ensure cohesive and efficient workflow.

Skills

Bachelor’s degree / Paralegal Cert

10+ years experience

Trademark law knowledge

Electronic research tools

Microsoft Office

Detail-oriented

Clear communicator

Professional discretion

Problem solving

Multi-tasking under pressure

Adaptability

Flexible hours

Education

ABA-approved paralegal program / bachelor’s degree

Tools

Microsoft Office

Legal research databases

Job description

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services to many of the world’s largest, most innovative businesses, research institutions, universities, and entrepreneurs. For more than six decades, we have been exclusively dedicated to excellence in the practice of IP law. Our size and singular focus enhance efficiency, foster responsive and creative decision-making, and help clients achieve mission-critical results. We cultivate trust, communicate clearly, and deliver effective solutions.

YOUR ROLE:

The Senior Trademark Paralegal plays a strategic, client‑facing role supporting complex U.S. and international trademark portfolios. This high‑impact position owns end‑to‑end trademark workflows, including filings, prosecution, renewals and enforcement, while partnering closely with attorneys and clients. The role contributes to operational excellence by driving process improvements, quality control, and the effective use of modern tools and best practices.

YOUR IMPACT:

• US & Foreign Trademark Filings: Manage process and workflow of US and foreign trademark filings, prosecution, renewals and conflicts (oppositions, cancellations, infringements, UDRPs and counterfeits).
• Trademark Prosecution: Managing trademark prosecution with the USPTO, including:
  • preparing and filing new applications;
  • drafting goods and services specifications;
  • identifying and reviewing specimens of use; and
  • preparing response submissions to the USPTO.
• UDRPs: Managing and assisting with UDRPs and internet enforcement.
• Docketing: Monitoring deadlines and maintain accurate records in docketing systems.
• Searches:
  • Experience with preliminary / knockout trademark searches using databases such as USPTO, WIPO Global Brand Database, and commercial search tools is a plus.
  • Supporting attorneys with full clearance searches, including coordinating with third‑party search vendors when necessary.
• Team Collaboration: Work closely with attorneys and support staff to ensure cohesive and efficient workflow, supporting a high standard of client service.

YOUR SKILLS & ATTRIBUTES:

Required:

• Bachelor’s degree and/or Paralegal Certificate from an ABA‑approved program
• Minimum of 10 years’ experience as a Trademark Paralegal in a law firm
• Deep knowledge of U.S. trademark rules and procedures
• Advanced proficiency with electronic legal research tools
• Strong command of Microsoft Office (Word, Excel, PowerPoint)
• Exceptional attention to detail, organization, and accuracy
• Clear, confident communicator who collaborates effectively with attorneys and peers
• Professional judgment, discretion, and a high standard of confidentiality
• Proactive problem‑solver who takes ownership and initiative in a fast‑paced environment
• Thrives in a fast‑paced, high‑volume environment, managing multiple matters, shifting priorities, and competing deadlines with ease
• Adapts readily to evolving responsibilities and strategic firm objectives
• Flexible and responsive, with the ability to adjust hours as needed to meet business and client demands

YOUR REWARDS:

• Competitive salary, overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• in-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits
• Salary $105,000 to $135,000

EEO Statement

Our Firm is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and/or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email [e-mail].

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.