Senior Trade Show & Events Lead

Meta Power Solutions; Florida; On-site; USD 70,000 - 100,000; Full time

Job summary

Meta Power Solutions is seeking a highly experienced Tradeshow Event Coordinator to plan, organize, and execute our trade show presence and corporate catering events. This on-site role based at the Jog Road office requires frequent travel to industry shows and events throughout the year.

You will lead event execution from concept to wrap-up, collaborating with Sales, Operations, and Marketing to deliver professional experiences that reflect brand quality and excellence.

Qualifications

• 10+ years of experience coordinating trade shows, corporate events, and/or catering.
• Proven vendor negotiation and budget management experience.
• Excellent written and verbal communication across internal teams, vendors, and clients.

Responsibilities

• Trade Show Coordination: research, select, and register for relevant trade shows and conferences.
• Coordinate booth design, shipping, setup, and teardown logistics with vendors and internal teams.
• Manage exhibitor timelines, floor plans, and show-service orders (electrical, internet, furniture).
• Travel to and staff events; manage on-site logistics and troubleshoot in real time.
• Track and reconcile trade show budgets and vendor invoices.
• Coordinate promotional materials, signage, and giveaways with the marketing team.
• Plan and manage catering for company meetings, client visits, and internal events.
• Source and manage relationships with caterers, venues, and event vendors.
• Handle menu selection, dietary accommodations, and delivery/setup logistics.
• Negotiate contracts and pricing with vendors, venues, and suppliers.
• Track post-event metrics (attendance, leads, cost per event) and report outcomes.
• Maintain an inventory of reusable event assets.

Skills

Trade show coordination

Vendor negotiation

Budget management

Project management

Cross-functional collaboration

Event logistics

Travel readiness

Communication skills

Tools

Event management software

Spreadsheets

Project tracking tools

Job description

Meta Power Solutions is seeking a highly experienced Tradeshow Event Coordinator to plan, organize, and execute our trade show presence and corporate catering events. This on-site role based at the Jog Road office requires frequent travel to industry shows and events throughout the year.

You will lead event execution from concept to wrap-up, collaborating with Sales, Operations, and Marketing to deliver professional experiences that reflect brand quality and excellence.