Senior Talent Acquisition Coordinator

GILLIG; Livermore (CA); On-site; USD 47,000 - 61,000; Full time

Job summary

Gillig in Livermore, CA is seeking a Senior Talent Acquisition Coordinator to enable a data-driven, scalable recruitment function across the full candidate lifecycle. You will partner with recruiters, HR and business leaders to improve velocity, reduce friction, and build robust candidate pipelines for priority roles.

This role emphasizes process improvement, labor-market intelligence, and delivering actionable insights through dashboards, while maintaining an excellent candidate experience and

Qualifications

• Bachelor’s degree in HR, Business or related field.
• 3-5 years of Recruitment, Talent Acquisition Coordination, or related HR fields.
• Proficient in coordinating, scheduling, and conducting video interviews for candidates.
• Strong background in coordinating logistics for onsite interviews including travel arrangements.
• Excellent communication skills and ability to partner with various levels of employees and leadership.
• Results-driven with exceptional organization and time management skills.
• Proactive approach to problem-solving and meeting deadlines.
• Familiar with multiple recruitment and HR platforms/databases.

Responsibilities

• Coordinate recruiting activities across multiple open positions and ensure timely movement of candidates through the hiring process.
• Schedule interviews, coordinate interview teams, communicate with candidates, and ensure seamless candidate experience.
• Maintain accurate and timely candidate information within HR systems.
• Prepare interview materials, hiring documentation, offer information, and other recruiting collateral.
• Monitor requisition activity and identify potential delays or bottlenecks.
• Develop proactive talent pipelines for critical and hard-to-fill positions.
• Conduct labor-market research to understand talent availability and compensation trends.
• Develop recruiting dashboards and reports covering key metrics.
• Provide recurring talent acquisition reports and insights to leadership.

Skills

Talent acquisition coordination

Video interview coordination

Interview logistics

Data-driven mindset

Stakeholder management

Communication

Organizational skills

Education

Bachelor’s degree in Human Resources, Business or related field

Job description

We are looking for a Senior Talent Acquisition Coordinator who plays a critical role in enabling an efficient, data-driven, and high-quality talent acquisition function. This position goes beyond traditional recruiting coordination by supporting the full candidate lifecycle, strengthening recruiting processes, developing talent pipelines, generating talent-market data intelligence, and providing actionable insights that help the organization attract and hire exceptional talent.

The ideal candidate is highly organized, curious, analytical, service-oriented, and comfortable working across multiple priorities. This person will partner closely with recruiters, hiring managers, HR, and business leaders to create a consistent and compelling candidate experience while improving the effectiveness and scalability of the talent acquisition function.

The Talent Acquisition Coordinator serves as a force multiplier for the Talent Acquisition team. Rather than simply coordinating interviews and completing administrative tasks, this individual helps the organization understand where talent exists, how to achieve it, how effectively the recruiting process is working, and how to continuously improve the way GILLIG attracts and hires the right people.

Success in this role will be demonstrated through improved recruiting velocity, reduced administrative friction, higher-quality candidate pipelines for priority positions, strong candidate experience as well as improved recruiter and hiring-manager productivity. In addition to continuous improvement of the overall talent acquisition function, this individual would be in consistent adoption of recruiting processes and tools as well as effective sourcing strategies and talent-market intelligence.

IN THIS ROLE YOU WILL

Talent Acquisition Operations

• Coordinate recruiting activities across multiple open positions and ensure timely movement of candidates through the hiring process


• Schedule interviews, coordinate interview teams, communicate with candidates, and ensure seamless candidate experience


• Maintain accurate and timely candidate information within myHR


• Prepare interview materials, hiring documentation, offer information, and other recruiting collateral


• Monitor requisition activity and identify potential delays, bottlenecks, or process issues


• Support requisition intake meetings and ensure recruiting requirements, timelines, and hiring criteria are clearly documented


• Conduct research to identify talent pools, target companies, professional networks, schools, geographic markets, and other sources of qualified talent


• Support recruiters in developing proactive talent pipelines for critical and hard-to-fill positions


• Conduct labor-market research to understand talent availability, skills supply, compensation trends, competitive employers, and geographic talent concentrations


• Identify emerging talent pools and recommend creative approaches for reaching underrepresented or difficult-to-find candidates


• Leverage internal employees, professional networks, social platforms, and external talent resources to expand sourcing capabilities


• Develop and maintain recruiting dashboards and reports covering metrics such as: Time-to-fill,


• Time-in-stage, candidate pipeline conversion, source effectiveness, interview-to-offer ratios, offer acceptance, hiring-manager responsiveness, candidate experience, and quality-of-hire indicators


• Analyze recruiting data to identify trends, opportunities, and process improvements


• Provide recurring talent acquisition reports and insights to Talent Acquisition and Human Resources leadership


• Help evaluate the effectiveness and ROI of recruiting channels and sourcing strategies

Candidate Experience & Talent Brand

• Serve as a knowledgeable and responsive point of contact for candidates throughout the recruiting process


• Ensure candidates receive timely, professional, and consistent communication


• Support development of compelling job postings, recruiting materials, candidate communications, and talent-brand content


• Help promote the organization as an employer of choice through community engagement, events, social media, and recruiting initiatives


• Gather candidate feedback and identify opportunities to improve candidate experience

Process Improvement

• Identify opportunities to simplify, automate, and improve recruiting processes


• Develop and maintain recruiting templates, interview guides, process documentation, and other Talent Acquisition resources


• Support implementation and optimization of recruiting technology and tools


• Partner with recruiters and HR team members to standardize recruiting practices and improve consistency


• Participate in special projects designed to increase the scalability and effectiveness of the talent acquisition function

Back-Up Front Desk Administrative Duties

• Provide coverage for the front desk during breaks, lunches, illnesses, or peak scheduling needs while maintaining regular primary duties


• Welcome all visitors, coworkers, stakeholders, and delivery personnel with a helpful demeanor


• Manage visitor logs and issue security badges when required


• Direct guests to the appropriate staff members, meeting rooms, and offices


• Answer and route multi-line phone calls promptly and professionally


• Prepare outgoing mail, packages, or shipping labels as requested


• Receive and sort incoming mail, packages, and courier deliveries
  
• Distribute correspondence to relevant departments or individual staff boxes


• Perform clerical tasks such as data entry, filing, or photocopying


• Keep the reception area clean, tidy, and well-stocked


• Notify facilities or management of any immediate front-desk equipment or security issues

BASIC QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business or related field and/or equivalent work experience


• 3-5 years of Recruitment, Talent Acquisition Coordination, or other related human resource fields


• Proficient in coordinating, scheduling, and conducting video interviews for candidates


• Strong background in coordinating logistics for onsite interviews including flights, hotel and car rentals


• Excellent communication skills and the ability to partner with various levels of employees, as well as leadership


• Results-driven individual with exceptional organization and time management skills


• Proactive approach to problem-solving who meets and exceeds strict deadlines


• Working knowledge of multiple recruitment and human resource platforms and databases


• Support HR functions, holiday events, inventory, training, testing, and other various items within the HR department


• Ability to comprehend, interpret, and apply best practices regarding policies. Processes and procedures

WORK ENVIRONMENT

• Ability to lift 25 lbs.


• Prolonged periods of sitting/standing at a desk and working on a computer


• Regularly required to sit, stand, and walk and occasionally kneel or squat


• The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.


• No Travel Required


• Must be able to navigate manufacturing environment, comfortable around heavy machinery, tools, etc.


• Must be able to wear Personal Protective Equipment, (i.e. safety glasses, bump caps, hearing protection, etc.)

EXPECTED COMPENSATION

$34-$44/per hour + premium benefits

Pay offered may vary depending on multiple individualized factors, including market location, job classification, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GILLIG is committed to providing equal opportunities to all employees and applicants for employment. We are committed to creating an inclusive and diverse workplace that values and respects the unique talents, experiences, and perspectives of our employees and the people we serve. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, pregnancy, gender identity or any other characteristic protected by law.