Senior Subcontracts Administrator

Advanced Acoustic Concepts LLC; Clarksburg, Northern (MD, KY); On-site; USD 94,000 - 120,000; Full time

Benefits offered by this job

Yearly Incentive Compensation Plan

Medical insurance for self and family

Generous 401(k) program - up to 7%

Tuition Reimbursement

Paid time off and holidays

Paid maternity/paternity/parentalleave

9/80 Work Schedule - every otherFriday

Hybrid telework option

Job summary

Advanced Acoustic Concepts LLC, a Thales Defense & Security Inc. subsidiary, seeks a Senior Subcontracts Administrator to lead negotiation and administration of complex subcontracts in support of multiple programs.

The role requires knowledge of FAR/DFARS, government contracting processes, and strong communication skills. The position offers a hybrid telework option and growth opportunities within a defense-focused team.

Qualifications

• Bachelor’s degree in a related discipline with 5+ years of relevant experience.
• Knowledge of FAR and DFARS applicable to government contracting.
• Understanding of government contracting processes including sole source and competitive procurements.
• Experience with contract types such as FFP, CPFF, CPIF, T&M and IDIQ.
• Familiarity with cost/price analysis and source selection processes.
• Ability to draft, review and negotiate subcontracts and purchase orders.
• Strong written and verbal communication skills.
• Proficient with MS Office and related contracting tools.

Responsibilities

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts.
• Develop subcontract specifications, requirements, statements of work, and terms and conditions for procurement.
• Provide strategy and recommendations on procurement issues.
• Review requirement documents for clarity and obtain revisions from program management.
• Select or recommend subcontractors and monitor performance against requirements.
• Negotiate terms, price, delivery, quality, and performance requirements; document negotiations.
• Coordinate subcontract modifications and participate in program reviews.
• Ensure compliance with Government, Corporate and Company requirements.

Skills

Subcontracts administration

Contract negotiation

FAR/DFARS knowledge

Vendor management

MS Office proficiency

Education

Bachelor’s degree in related discipline

Tools

Microsoft Office

Job description

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Job Title: Senior Subcontracts Administrator

Job Location: Clarksburg, MD or Great River, NY

Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at: https://www.aaccorp.com .

Top Benefits(Subject to terms of applicable policies/plans)

• Yearly Incentive Compensation Plan
• Medical insurance for self and eligible family members
• Generous 401(k) program - up to 7% company contribution and 100% immediate vesting
• Tuition Reimbursement
• Paid time off and paid holidays
• Paid maternity, paternity, and parental leave
• 9/80 Work Schedule (every other Friday off)
• This position may be eligible for hybrid telework

Position Summary

Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts. Develop subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services in support of multiple contract types.

Responsibilities:

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts
• Develop subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services (including engineering development programs) in support of multiple contract types
• Provide strategy and recommendations to internal staff and subcontractors on procurement issues
• Review requirement documents (i.e., statement of work and specifications) for clarity and adequacy, and obtain necessary revisions from the program management
• Select or recommend subcontractors
• Ensure products and services obtained by the team meet quality, cost and schedule objectives in accordance with program and company requirements.
• Evaluate proposals and monitor company performance on subcontract obligations.
• Negotiate subcontract terms and conditions including price, delivery, quality, and performance requirements. Negotiate required special terms. Ensure independent price/cost analyses are performed as needed. Document the entire fact-finding and negotiation process.
• Develop the subcontract document, ensuring it complies with Government, Corporate and Company requirements.
• Coordinate additions, deletions, or modifications to subcontracts
• Participate in subcontractor surveys and program reviews
• Negotiate and administer agreements between the company/customers/subcontractors/vendors ensuring adherence to company policy, government specifications and requirements
• Monitor subcontract performance on government contracts
• Respond to standard inquiries regarding subcontract obligations and revisions
• Provide subcontract advice to program managers, engineering personnel, and other related functions such as finance, quality, and contracts administration, and perform other duties and responsibilities as required
• Support, communicate, reinforce and defend AAC’s mission, values and culture

Additional Preferred Skills:

• Maintain effective internal and external customer relations
• Perform special projects as requested
• Train internal staff on subcontract-related topics
• Lead and/or mentor team of subcontract administrators

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in related discipline with 5+ years of related experience
• Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
• Basic understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements
• Knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
• Knowledge of source selection/evaluation process including cost and price analysis
• Knowledge of requirements for administration of government property
• Knowledge of government subcontract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention
• Knowledge of proper drafting, negotiation and use of subcontracts, POs, teaming and other forms of agreements
• Excellent verbal and written communication skills
• Basic understanding of subcontract/agreement briefings, negotiation and review
• Basic knowledge of monitoring contracts/subcontracts
• General computer proficiency and familiarity with Microsoft Office programs

Physical Requirements:

• Lifting (up to 20 lbs.): up to 25% of time
• Walking: up to 25% of time
• Climbing, Bending, Standing, Stooping: up to 10% of time
• Sitting: up to 75% of time
• Travel: up to 10% of time

The annualized pay range for this role is$94,000.00 – $120,000.00 USDalong with a discretionary target incentive compensation plan.The pay range provided is a good faith estimate representative of the experience level for the role described above. AAC considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

Advanced Acoustic Concepts, LLC is committed to non-discrimination as applicable under federal and state laws.AAC is an E-Verify employer.

If you need accommodation or assistance in order to apply for a position with Advanced Acoustic Concepts, LLC, please call Human Resources at 631-273-5700.

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Core Values

The Company values the talent, experience and diversity of its employees and seeks to foster a culture that is open, honest, fair, and equitable. We strive to accomplish this through adherence to our core values of Integrity, Quality, Customer Focus, Innovation, and Diversity & Inclusion.

INTEGRITY:As a people of integrity, we firmly adhere to codes of conduct and ethical principles, and strive to do what is right. We value a culture of trust, honesty, and respect. We demand ethical thinking and conduct, whereby ethics and accountability always come first.
Quality: We set high standards of performance for ourselves and others to consistently deliver excellent products and services. We adhere to quality levels demanded by our customers and assume responsibility and accountability to achieve excellence.

CUSTOMER FOCUS:We work to create ongoing and mutually beneficial long-term relationships with customers based on trust. We go above and beyond to meet customer needs and strive to exceed their expectations.
INNOVATION:We believe in investing in innovation that makes a positive impact through our technology and products. We continue to foster an environment that rewards innovation and effective change.
RESPECTFUL WORKPLACE: We continually foster an environment that values different points of view and enables all employees to contribute to their full potential. We cooperate together as a respectful workforce serving our population.