Senior Subcontracts Administrator

Advanced Acoustic Concepts; Clarksburg (MD); Hybrid; USD 94,000 - 120,000; Full time

Benefits offered by this job

Competitive Salary

Yearly Incentive Compensation Plan

Medical insurance for self and family

Generous 401(k) up to 7% company match

Tuition Reimbursement

Paid time off and holidays

Parental leave

Job summary

Advanced Acoustic Concepts, LLC is seeking a Senior Subcontracts Administrator to lead proposal preparation, negotiate and administer complex government subcontracts. You will develop specifications, statements of work, and terms and conditions to support various contract types for materials, equipment and services.

You will provide strategic procurement guidance, review requirements for clarity, and manage subcontractor selections while ensuring quality, cost, and schedule objectives are met in

Qualifications

• Bachelor’s degree in related discipline with 5+ years of related experience.
• Knowledge of FAR and DFARS.
• Understanding of government contracting processes including sole source and competitive procurements.
• Knowledge of contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use.
• Knowledge of source selection/evaluation including cost and price analysis.
• Knowledge of government property administration.
• Government subcontract administration duties including flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention.
• Drafting, negotiation and use of subcontracts and POs.
• Excellent verbal and written communication skills.
• Basic understanding of subcontract briefings, negotiation and review.
• General computer proficiency and familiarity with Microsoft Office programs.

Responsibilities

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts.
• Develop subcontract specifications, requirements, statements of work, and terms and conditions for procurement of materials, equipment and services.
• Provide strategy and recommendations to internal staff and subcontractors on procurement issues.
• Review requirement documents for clarity and adequacy and obtain revisions from program management.
• Select or recommend subcontractors.
• Ensure products and services meet quality, cost and schedule objectives.
• Evaluate proposals and monitor subcontract obligations.
• Negotiate terms and conditions including price, delivery, quality, and performance requirements.
• Develop subcontract documents compliant with Government, Corporate and Company requirements.
• Coordinate additions, deletions, or modifications to subcontracts.
• Participate in subcontractor surveys and program reviews.
• Monitor subcontract performance on government contracts.

Skills

FAR knowledge

DFARS knowledge

Contract drafting

Negotiation

Subcontract administration

Government contracts

Cost/price analysis

Microsoft Office

Communication skills

Education

Bachelor’s degree in related discipline

Tools

Microsoft Office

Job description

Job Title: Senior Subcontracts Administrator
Job Location: Clarksburg, MD or Great River, NY
Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at: https://www.aaccorp.com .

Top Benefits (Subject To Terms Of Applicable Policies/plans)

• Competitive Salary
• Yearly Incentive Compensation Plan
• Medical insurance for self and eligible family members
• Generous 401(k) program - up to 7% company contribution and 100% immediate vesting
• Tuition Reimbursement
• Paid time off and paid holidays
• Paid maternity, paternity, and parental leave
• 9/80 Work Schedule (every other Friday off)
• This position may be eligible for hybrid telework

Position Summary

Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts. Develop subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services in support of multiple contract types.

Responsibilities

• Conduct proposal preparation, subcontract negotiation, and administration of complex subcontracts
• Develop subcontract specifications, requirements, statements of work, and terms and conditions for the procurement of materials, equipment and services (including engineering development programs) in support of multiple contract types
• Provide strategy and recommendations to internal staff and subcontractors on procurement issues
• Review requirement documents (i.e., statement of work and specifications) for clarity and adequacy, and obtain necessary revisions from the program management
• Select or recommend subcontractors
• Ensure products and services obtained by the team meet quality, cost and schedule objectives in accordance with program and company requirements.
• Evaluate proposals and monitor company performance on subcontract obligations.
• Negotiate subcontract terms and conditions including price, delivery, quality, and performance requirements. Negotiate required special terms. Ensure independent price/cost analyses are performed as needed. Document the entire fact-finding and negotiation process.
• Develop the subcontract document, ensuring it complies with Government, Corporate and Company requirements.
• Coordinate additions, deletions, or modifications to subcontracts
• Participate in subcontractor surveys and program reviews
• Negotiate and administer agreements between the company/customers/subcontractors/vendors ensuring adherence to company policy, government specifications and requirements
• Monitor subcontract performance on government contracts
• Respond to standard inquiries regarding subcontract obligations and revisions
• Provide subcontract advice to program managers, engineering personnel, and other related functions such as finance, quality, and contracts administration, and perform other duties and responsibilities as required
• Support, communicate, reinforce and defend AAC’s mission, values and culture

Additional Preferred Skills

• Maintain effective internal and external customer relations
• Perform special projects as requested
• Train internal staff on subcontract-related topics
• Lead and/or mentor team of subcontract administrators

Qualifications

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in related discipline with 5+ years of related experience
• Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
• Basic understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements
• Knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
• Knowledge of source selection/evaluation process including cost and price analysis
• Knowledge of requirements for administration of government property
• Knowledge of government subcontract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention
• Knowledge of proper drafting, negotiation and use of subcontracts, POs, teaming and other forms of agreements
• Excellent verbal and written communication skills
• Basic understanding of subcontract/agreement briefings, negotiation and review
• Basic knowledge of monitoring contracts/subcontracts
• General computer proficiency and familiarity with Microsoft Office programs

Physical Requirements

• Lifting (up to 20 lbs.): up to 25% of time
• Walking: up to 25% of time
• Climbing, Bending, Standing, Stooping: up to 10% of time
• Sitting: up to 75% of time
• Travel: up to 10% of time

The annualized pay range for this role is $94,000.00 – $120,000.00 USD along with a discretionary target incentive compensation plan. The pay range provided is a good faith estimate representative of the experience level for the role described above. AAC considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.

For specific questions about this job posting, candidates may contact talent acquisition at [e-mail].

Advanced Acoustic Concepts, LLC is committed to non-discrimination as applicable under federal and state laws. AAC is an E-Verify employer.

If you need accommodation or assistance in order to apply for a position with Advanced Acoustic Concepts, LLC, please call Human Resources at 631-273-5700.

Privacy Notice for Job Applicants

We collect personal information in this application to evaluate your qualifications for employment and to comply with applicable legal requirements. Your information will be kept confidential and used only for employment-related purposes. Where required by law, you have the right to access, correct, or request deletion of your personal information. If you have questions about how your information is handled, please contact [e-mail].